back to indexMost Self-Help Advice Is Wrong. Here's The Fastest Way To Transform Your Life | Cal Newport
Chapters
0:0 How to organize your life
34:27 How do I “stay deep” when facing major changes?
37:7 How do I relax when I’m always so busy?
41:8 What is the difference between rituals and routines?
49:23 Can playing video games be part of a deep life?
55:38 Can deep life buckets connect to strategic plans?
59:41 Juggling multiple priorities to live a deep life
65:43 Becoming organized to prevent overwhelm
71:39 How many books did you read in 2023? []
00:00:00.000 |
So I got a lot of strong responses to my recent episode in which I interviewed Arthur Brooks about 00:00:06.320 |
his book, Build the Life You Want. There clearly is a real hunger out there for transforming your 00:00:13.600 |
life into something more intentional and more deep. I think this holds whether you're starting 00:00:19.280 |
from a place of chaos and misery that you want to escape, or if you're a generally successful, 00:00:25.440 |
happy person, but are craving something more noteworthy with your life. The key question for 00:00:30.960 |
anyone who's interested in this path is what is the first step? So traditional advice here is real 00:00:36.000 |
clear. Figure yourself out. Look down at that nasal, gaze at it, figure out your deepest passion, 00:00:42.640 |
your values, and let that motivate everything that happens. On my show, I tend to argue, 00:00:48.720 |
no, no, start with discipline first. Establish a self-identity as a disciplined person 00:00:56.480 |
before you do any of the big thing or take any of the radical steps. So today I want to experiment 00:01:01.120 |
with a closer, more specific look at this idea of starting the path to a deep life with discipline, 00:01:09.280 |
because I want to get specific about this. I'm going to argue in particular for the notion that 00:01:15.760 |
the very first thing you should do on this path to depth is organize your life outside of work. 00:01:22.640 |
So get organized about your family life, your personal life, the stuff you do outside of your 00:01:29.280 |
job, to be in control of your schedule, to feel on top of your obligations, to be able to consistently 00:01:34.240 |
make time for the things that matter in your life outside of work. Of course, being organized in your 00:01:39.840 |
job is important too, but that's a very complicated thing. We go into detail about that on the show. 00:01:44.720 |
Knowledge work is confusing and overwhelming. You essentially need a doctorate in organizational 00:01:49.840 |
psychology to stay on top of email and chat and meetings. And that's a whole other issue. And it's 00:01:54.560 |
much more difficult in a longer term project. But what I want to argue is you start with your life 00:01:59.520 |
outside of work, what you can completely control, get organized there. And this will be the first 00:02:05.040 |
step towards constructing a more meaningful life. So here's, I want to do this today. I'll start by 00:02:10.720 |
expanding on my case for why this should be your target for the first step. And then I'll give you 00:02:16.400 |
a crash course. I got three ideas. Do one followed by two, followed by three. That can get you a lot 00:02:23.040 |
closer to feeling on top of all the stuff that's going on in your life. So let's start with this 00:02:28.400 |
why question. Why start with non-professional organization on your quest for depth? 00:02:33.680 |
Well, as you've heard, if you've listened or seen my show before, I do think it's important to get 00:02:39.680 |
a practice with discipline as one of the first things you do. And you're going to get that 00:02:46.480 |
by organizing your life. So it's compatible with that idea. It is a particular discipline pursuit 00:02:53.600 |
that you could follow. So everything I'm saying here is compatible with my old discussions. This 00:02:58.800 |
is something to do to organize your life that is going to require discipline. But why this 00:03:03.040 |
particular activity among all of the other experiments you could do to get more used to 00:03:07.840 |
discipline? Why organization instead of exercise or fitness or reading more books or learning to 00:03:14.080 |
play the guitar? Well, there's a few specific advantages I think this particular step towards 00:03:19.120 |
discipline actually has. Number one, it reduces the background hum of stress that makes aspiration 00:03:27.520 |
and ambition difficult to grow. So if in your life outside of work, you have this chaotic feeling of 00:03:36.240 |
my car needs to go get its emissions inspection, and I know my gutters are in a terrible shape, 00:03:42.240 |
and I haven't dealt with my flooded basement, and I haven't decorated the walls in this room, 00:03:48.720 |
and I haven't called my sister in a while. You have all these things swirling around just in 00:03:53.760 |
your head. You have this sense of stress and chaos and reactivity in this time that should otherwise 00:04:00.880 |
be yours to control. That is not fertile soil for ambition to grow. That is not fertile soil 00:04:05.600 |
for aspiration to grow. It's not fertile soil for you to develop a clear vision for what you 00:04:09.760 |
want in your life. So it's a discipline pursuit that's also making your subjective context more 00:04:15.440 |
hospitable that everything else for everything else that's going to follow in the quest for more 00:04:20.800 |
depth. It's also going to give you more mental peace and free time for reflection. So once you're 00:04:28.160 |
on control of your obligation, so you've reduced the background hum of stress, you then are able 00:04:34.880 |
to take control of your time and now can regularly make time for the self-reflective activities, 00:04:43.440 |
the regular long walks through the woods, the meditation, whatever it might be in which you're 00:04:48.880 |
going to start to have insights about what matters to you. When you have control over your schedule, 00:04:53.040 |
this is where you're going to start making time for things like reading good books or exposing 00:04:57.440 |
yourselves to interesting movies or series that themselves are going to have moments of resonance. 00:05:02.960 |
Ooh, wait a second. Something in this is really speaking to me. There's an insight. Let me pluck 00:05:07.440 |
that out. My image of what I want in my life is now clicking a couple more degrees towards being 00:05:14.960 |
in focus. So you're going to have more time and space for the type of activities. They're going 00:05:20.000 |
to help you get clarity about how to move forward from here. It will support then. That's my third 00:05:26.240 |
advantage. Any of the other discipline pursuits that you might later put into place as part of 00:05:33.920 |
your quest for a deeper life. So as that vision comes into focus, if you have control of your 00:05:39.360 |
obligations and your time, your free time, you're now much more easily able to enact the plans you 00:05:46.640 |
might come up with as you get more specific about where you want your life to go. And finally, 00:05:52.000 |
it's going to give you pragmatic insight into what's already going on in your life. And we'll 00:05:58.320 |
see this as I get more specific in the second half of the deep dive here. But as you actually confront 00:06:03.600 |
your schedule and your time and your obligations, you confront where are you spending your time? 00:06:07.680 |
And when you confront how you're spending your time, you get a sense of do I like what I'm doing 00:06:12.880 |
here or there? It gives you a really, I would say, objective snapshot of what's actually going on in 00:06:20.480 |
my life right now. And it allows you to make some better decisions about, wow, I'm really spending a 00:06:24.320 |
lot of time on my phone or watching dumb shows or getting blasted with my friends every night. 00:06:30.080 |
You have to confront that reality if you're going to try to gain control of your time outside of 00:06:34.880 |
work. So I really think in general, starting with discipline, yes, I still agree that's the first 00:06:40.560 |
step towards the deep life, not with deep vision. But if you're going to choose something that's 00:06:44.320 |
going to help you get more disciplined, do this one. It's going to be my argument. Organize your 00:06:48.480 |
life, take control of your reigns because you're going to kill a lot of birds with the same stone. 00:06:52.880 |
All right. So how do you do this? We talk a lot on this show about organizing your work life, 00:06:58.480 |
as I mentioned before, and that's its own complicated beast. In some sense, the whole 00:07:02.640 |
art of modern day digital enhanced knowledge work is figuring out your system that can 00:07:08.880 |
ebb and flow with the influx and tainment. And it's like your job. You're a lion tamer, 00:07:14.800 |
but instead of lions is emails. And it's a whole complicated thing. Your life outside of work is a 00:07:19.120 |
lot different. You still have the same issues of overload and keeping track of things just in your 00:07:27.040 |
head, the tension between reactivity and proactivity in terms of your schedule, the tendency to be 00:07:33.920 |
pulled into the simple and the simple and passive as opposed to the rewarding, but difficult and 00:07:38.720 |
active. All that's still there, but it's at a much slower pace and you have a lot more autonomy and 00:07:44.080 |
flexibility about how you deal with your life outside of work. So it's an easier environment 00:07:48.560 |
for organization. So I'm going to pitch you a much simpler to implement system here that is 00:07:54.640 |
streamlined for exactly this context of life outside of work. So what I'm going to do is 00:07:59.520 |
start by describing a dead simple system for life organization, right? Once I've explained that 00:08:08.000 |
system, I have two additional steps about what comes next after this system is in place, right? 00:08:14.000 |
So here's a basic system to get started. It's going to have three components, a calendar, 00:08:20.880 |
file storage, and a mail sorter. See if I have that right. Mail sorter, calendar, 00:08:28.960 |
file storage. All right. That's all you're going to need. It's much simpler than work. 00:08:32.640 |
Let's go through this. The particular order I want to go through this in is let's start 00:08:35.520 |
with file storage. And what I mean here is a dual solution, a physical and a digital 00:08:41.360 |
place that you could store things. The physical is a filing cabinet. We're talking manila folders 00:08:49.280 |
in a filing cabinet. If you don't want to buy a cabinet for your apartment, just get a file box, 00:08:53.680 |
get on Amazon, $9. It's like a cardboard box with two metal rods where you can hang, 00:09:00.800 |
hanging file folders in it, right? So you, no matter where you are, you can have one of these 00:09:04.080 |
digital, whatever, Google drive, Dropbox, just a place where you can have digital files all stored. 00:09:12.880 |
Now, what are we going to do with the physical storage? This is where you store anything that 00:09:18.480 |
is a physical piece of paper you need to hold onto. You have a place to put it. So we're talking 00:09:22.720 |
receipts. We're talking, I don't know, tax forms, warranty cards, et cetera. This sounds obvious, 00:09:27.520 |
but most people don't have this and it creates a lot of stress. So you need a place where 00:09:31.440 |
I need to hold onto this piece of paper. I know where to put it. I know where to find it. It'll 00:09:36.160 |
take you five minutes to set this up, but it is going to continually give you rewards in terms of 00:09:40.880 |
less stress. Just knowing where that thing is. Your digital storage then is where you do the 00:09:47.280 |
same thing for digital artifacts that you know you need to hold onto. Now, here's a tip. Often, 00:09:53.520 |
the thing you need to hold onto might come to you in the form of an email or a webpage. You filled 00:10:00.800 |
out your estimated tax payment for your state and online, and there's a page that says, "Hey, 00:10:05.680 |
you've done that." You could print all of this stuff out and store it. Or a little known tip, 00:10:10.640 |
but I think a useful one. When you go to print... Hey, quick interruption. If you want my free guide 00:10:17.200 |
with my seven best ideas on how to cultivate the deep life, go to calnewport.com/ideas 00:10:25.840 |
or click the link right below in the description. This is a great way to take action on the type of 00:10:31.760 |
things we talk about here on the show. All right, let's get back to it. You can select, "Oh, what I 00:10:37.680 |
want to print to is a PDF." And anything you could normally print to your printer, you can print to a 00:10:42.080 |
PDF file, which you can then drop in your Google Drive, drop in your Dropbox. So digital things 00:10:49.280 |
that you need. Here's a record. Here's the email saying that you're confirmed for this house 00:10:54.080 |
reservation, digital, throw it in. So you got two places, digital, physical stuff goes in there that 00:11:00.080 |
you know you need to keep track of. All right, that's going to be the easiest of our three 00:11:03.840 |
components of the basic system. Now, let's move on to the second calendar. I'm going to suggest 00:11:11.200 |
a digital calendar. And I'm going to suggest when it comes to your life outside of work, 00:11:15.280 |
that you make your calendar the engine of your organization. You are going to run your life 00:11:23.520 |
outside of work from your digital calendar. So this calendar is going to have, of course, 00:11:30.960 |
meetings or appointments. I'm supposed to go to the doctor, or, you know, going over to the 00:11:36.000 |
cousin's house for dinner. Sure. But you should also use it for one-time tasks and regular 00:11:43.680 |
occurring activities. So where are your workouts? You have them on your calendar. This is when I do 00:11:48.560 |
them. It's on the calendar. Let's say you have a one-time task. I got to change the tires on my car. 00:11:53.920 |
I'm kind of sliding around a little bit. Don't put on a to-do list. I'm going to suggest calendar, 00:11:58.800 |
specific day, specific time. This is when I am going to change the tires on my car. I got to 00:12:05.120 |
fill out paperwork for my kid's summer camp, for example. If you don't want to choose a specific 00:12:10.240 |
time for it, choose a specific day and add that as an all day event at the top of the column 00:12:15.760 |
corresponding to that day in your digital calendar. So what I'm suggesting here is quite different 00:12:20.560 |
than what I suggest in the world of work. I am not going to suggest when you're getting, when 00:12:24.720 |
you're new to personal life organization, I'm not going to suggest complicated to-do list. 00:12:29.920 |
Everything lives on your calendar, you live off your calendar. What's going on today? Or I'm at 00:12:35.200 |
work, but outside of work, see on the way to work, I'm doing this. And during work at some point 00:12:39.680 |
today, I got to fill out this paperwork. And then I'm leaving work early because I see from four to 00:12:43.600 |
five, I'm stopping by whatever the party supply store, it's on your calendar. The things you need 00:12:49.920 |
to do. Now here's the key. Everything's there. Anything you need to remember to do exist on a 00:12:55.600 |
day. So it's not in your head. Now you're able to get a little bit of peace. You just trust your 00:13:02.480 |
calendar. You see what you're supposed to do on a particular day. Things will get done. You don't 00:13:09.440 |
have to remember it. You don't have to look in a personal inbox on your email and see someone 00:13:14.560 |
bothering you about something. You know, it's being taken care of. Now, of course, if you have 00:13:18.160 |
a very complicated life, you can move on and use a business style to-do list. But for a lot of 00:13:21.680 |
people, this is enough. Now here's the secret advantage, the sort of beneficial side effect of 00:13:28.480 |
using the calendar to drive your personal life, is you now have control over optional important 00:13:35.600 |
things because you're just used to this idea of what's on my calendar for today outside of work. 00:13:39.360 |
Okay, that's what I'm doing. Those things can be unmissable appointments like your dentist, 00:13:43.760 |
but it can also be things that you have optionally decided are important. 00:13:48.000 |
Yeah, I'm going to the gym and this is when I'm doing it. You know, I'm going for a long walk 00:13:53.680 |
because I want to have a period each week to be more meditative. And I work from home and I do 00:13:59.120 |
this in the afternoon on Friday because we don't usually have meetings then. It's something that's 00:14:03.760 |
optional, but important. It's on your calendar. You treat it the same as the dentist appointment. 00:14:07.200 |
So now you have the ability to mix and match optional high value activities into your day. 00:14:15.200 |
So you've gained more control over how your time is being invested in a way that you wouldn't have 00:14:21.520 |
if you do what the default chaotic approach is, which is you get home from work and say, 00:14:25.680 |
"What do I want to do next? I'm not in the mood to walk. And oh my God, this thing is due. My 00:14:30.080 |
kid's camp forms are late. I just got an email about it. So let me like stay up late and desperately 00:14:34.160 |
do it." When you're just, "Hey, what do I want to do tonight?" You don't have a lot of control. 00:14:39.600 |
When you have everything on your calendar in advance, you gain a lot more control. 00:14:43.920 |
Now, what you want to do with details for these activities. So, you know, you're meeting someone 00:14:51.360 |
and where are they going to be? And what's the instructions for getting to their building? 00:14:55.520 |
Or, you know, you need to go to the mechanic and you have some notes about what the problem is and 00:15:00.720 |
what, you know, you want to look for. On your digital calendar, you just add this to the event. 00:15:04.880 |
You click on the event in any digital calendar, you have a big info thing, 00:15:09.760 |
details as usually called, you just paste any information right in there. 00:15:13.200 |
So not only do you know when I get to something on the calendar, when I need to do something, 00:15:16.640 |
I'll get to it on my calendar. You also know that the details I need for doing that thing 00:15:20.240 |
will be right there in the event. Getting clarity, we're getting peace here. Now, 00:15:25.760 |
what if it's a lot of paperwork or something that's too voluminous to actually have connected 00:15:31.440 |
to a calendar event? Well, then that thing will be in your file storage system that we talked 00:15:37.280 |
about in part one, it'll be a PDF and a Google Drive, or it'll be printed papers in your filing 00:15:42.560 |
cabinet. So you would just put a pointer to that in the event. Yes, all the paperwork for summer 00:15:47.360 |
camp is in the filing cabinet under summer camp 2024, and the paperwork's there. So what we're 00:15:52.000 |
going for here is you know where everything is, everything is taken care of, is accounted 00:15:56.880 |
for in your schedule. You simply just run your day off of what's there on your calendar. This 00:16:02.640 |
is how you're going to start to get mental peace. This is how you're going to start to escape the 00:16:06.320 |
sense of chaos. All right. The final piece of the system is what I'm calling the mail sorter. 00:16:14.240 |
And I'm going to get traditional here. And by traditional, I mean, straight out of our 00:16:20.560 |
gospel of David Allen, author of Getting Things Done, have a physical mail sorter. 00:16:24.720 |
A mail sorter is just an open box, three sides of the box, no top, no front, 00:16:31.360 |
or sometimes it's just one big open box. It traditionally was where you would actually 00:16:34.880 |
put mail into it before they came in before you would actually sort through it. We are going to 00:16:41.360 |
use a physical mail sorter that is at your house. And I suppose if you work at a different office, 00:16:46.560 |
you could have a mail sorter related to your personal life there as well. 00:16:50.880 |
This is going to be the incoming filter for everything that shows up during your day, 00:16:56.400 |
relevant to your life outside of work that you need to handle at some point. Now, this is straight 00:17:02.240 |
up David Allen. Put it in the mail sorter and we'll deal with it at regular intervals. 00:17:08.560 |
In my business productivity, my professional productivity advice, 00:17:12.240 |
one of my core arguments is the mail sorter, as David Allen talks about in Getting Things Done, 00:17:17.040 |
can't keep up with digital professional life. If I'm getting 150 emails a day, a mail sorter, 00:17:23.120 |
this is not really relevant anymore, but it is still appropriate for most people's personal life 00:17:29.280 |
where A, you're still dealing with a lot of physical paper. I got mailed something from the 00:17:34.000 |
IRS or a bill from my doctor. I got mailed it. I need to deal with, put it in the mail sorter. 00:17:39.600 |
My kid brought home some paperwork from school. I have to fill out, put it in the mail sorter, 00:17:44.880 |
right? So you get more, you have more physical artifacts corresponding to your obligations 00:17:49.680 |
in your personal life. So as things show up in the day, you put them in your mail sorter. 00:17:54.240 |
What if something comes to mind that doesn't have a physical artifact? 00:17:58.480 |
Maybe you notice something. I got to get a landscaping team to come and whatever. 00:18:04.800 |
I just noticed it when I walked in and our bushes are crazy and I don't know how to trim them. 00:18:09.360 |
Or someone tells you something on the street, like, "Hey, you know, it's like back to school 00:18:13.760 |
nights coming up," or something like this. So you don't have a physical artifact. 00:18:16.480 |
Well, next to your mail sorter, have a stack of paper or a stack of index cards and a pen, 00:18:21.840 |
and this is pure David Allen, jot it on the thing, throw it in the mail sorter. 00:18:25.760 |
It becomes a physical thing. Same thing with emails that come in in your personal email address. Oh, 00:18:31.200 |
here's like the complicated instructions for your kid's spirit week or something like that. 00:18:36.160 |
Print it, put it in the mail sorter or jot down a note. You can put that in your digital filing 00:18:41.040 |
cabinet, jot down a note, make a plan for a spirit week. So everything that shows up of, 00:18:47.360 |
"Oh my God, I got to take care of this in my life," goes into this one box. 00:18:52.720 |
And then on a semi-regular basis, you process this box and you go through and you got to put 00:18:56.400 |
aside time for this, but you go through. And I would suggest having enough time when you sort 00:19:02.720 |
through this box that you can actually deal with the short duration obligations right there. 00:19:08.320 |
I'll just pay this doctor bill. Let me just fill out this paperwork. Now you can do the short 00:19:12.800 |
things real quick. And some things you might come to and say, "This is actually not relevant, 00:19:15.840 |
or let me just file this away." And for the bigger things that require more time, 00:19:21.120 |
goes on your calendar. "Well, let me find a time when I am going to call the landscaping 00:19:27.520 |
company to have them come out. I'll put this on my calendar over here. Let me find time when I'm 00:19:32.400 |
going to do the camp paperwork. This is more complicated. All right, I'm going to add this 00:19:36.080 |
to this sort of task block I have on my calendar for an upcoming Sunday." And you make your way 00:19:41.120 |
through either doing it or scheduling it on your calendar. Now you may ask, "Well, how do I know to 00:19:47.520 |
go through the mail sorter?" That too is scheduled on your calendar. See how everything kind of 00:19:52.000 |
connects together here? So you're driving your life on your calendar. So one of the regular 00:19:55.360 |
things you have on there once or twice a week, go through the mail sorter, and you give yourself 30 00:19:59.520 |
to 45 minutes on your calendar. So all of these things connect together. And now you can handle 00:20:05.840 |
stuff that's coming at you from all directions. It gets collected, it gets processed. It gets 00:20:11.040 |
executed with all the information needed, clear where it is when it comes time to execute it. 00:20:16.240 |
For most people's personal lives, this basic system is enough to keep up with what's going on, 00:20:24.320 |
to give you the peace of mind of stuff that needs to get done, gets handled. 00:20:28.720 |
I'm not feeling chaotic. I'm not forgetting or losing things. 00:20:31.680 |
So start with that basic system if you don't already have any system in your personal life. 00:20:36.560 |
All right, now I have two more steps about how to build on top of the foundation of the system. 00:20:44.560 |
Step two, now we're gonna get a little more advanced, automate what's important. So now 00:20:49.840 |
we're going to, now that we're living our life on this calendar, we're gonna take more advantage of 00:20:55.280 |
this. So what you need to do is set up automatic schedules on your calendar for things that are 00:21:01.920 |
important and happen more than once, right? So this might mean household stuff that happened 00:21:06.720 |
semi-annually. This is when I need to clean my gutters. Let me have a note on my calendar 00:21:12.800 |
recurring for those three times a year, two times a year I do it. So it'll just show up when I get 00:21:17.760 |
there. Call and set up gutter cleaning. Put the information right there in the reminder. Okay, 00:21:23.200 |
here it is. Here's the number for the gutter cleaning people that we like. Car maintenance, 00:21:28.960 |
it just shows up. This is when I do it. This is when I go in to get my car looked at and my oil 00:21:33.520 |
changed. Now, if you're doing something for the first time, I just bought a car, 00:21:39.600 |
it's fine to just put the first car maintenance on there. And then when you get there, that task 00:21:44.560 |
is gonna require you to find a mechanic and figure out what needs to be done. But then you can update 00:21:48.160 |
that information for all future occurrences of that task. So the information in these recurring 00:21:52.320 |
tasks can get richer as you learn more. Exercise, make this regular. It should just show up regularly 00:21:58.480 |
on your calendar when you want to do it. Think about things like time outdoors. I need that time 00:22:03.920 |
to help me unwind from the chaos of the digital urban world. Make that regular. Yeah, Friday 00:22:11.520 |
morning, I go and do this. And after I drop off the kids, I start my work day a little late. I 00:22:15.920 |
walk this path. It's on my calendar. It happens regularly. So you wanna spend more time with 00:22:21.840 |
friends. So here's what I'm gonna do. Two evenings a week are always blocked off. So I don't schedule 00:22:26.480 |
anything else during those evenings from like six to nine, maybe Thursday and Friday. And my plan is 00:22:32.640 |
at the beginning of every week, just try to invite someone. Whoever I kind of run into early in the 00:22:37.440 |
week, say, "Hey, do you wanna grab something Thursday night or Friday night?" 'Cause you 00:22:40.880 |
know those days are always free. You always have time held aside for doing something with friends. 00:22:46.240 |
And now you just have to have the heuristic of, "Okay, next friend I run into, if I don't yet 00:22:50.720 |
have plans for this week, I say, let's just do X, Y, and Z. I have the time free." This time 00:22:56.400 |
is being regularly protected. You're automating what's important to you. Don't worry about getting 00:23:01.600 |
a perfect set of activities to automate. What's the complete set of things I need to remember to do? 00:23:06.880 |
What's the complete set of things that I wanna do that's gonna make my life deeper? You'll get 00:23:10.560 |
better at that as you advance through the process that follows of making your life deeper. All this 00:23:15.280 |
will be refined. Just get in the habit now of automating what's important. If you're gonna 00:23:20.480 |
live your life off the calendar, get all the stuff that you want or have to do on there. 00:23:27.360 |
All right, step three, and this is sort of the secret sauce that is really gonna set you up for 00:23:32.080 |
building a deep life. Reduce what's not important. One of the key side effects of living your 00:23:40.160 |
personal life off your calendar is that you will get a very clear understanding of where your time 00:23:45.840 |
goes. Because you are putting these things on your calendar. You are seeing what you don't have time 00:23:50.720 |
for, or when you don't have time for something, what parts of the week, and why you don't have 00:23:55.040 |
time for it. What is it that's getting in the way? Is there a particular activity that's eating up a 00:23:59.920 |
lot of time and not leaving much left? Is it your work? You know, now that I'm being honest, like, 00:24:05.840 |
I have to usually work a couple hours in the evening. I don't have enough time to do almost 00:24:09.200 |
anything else. That's an incredibly important realization to have and confront if that's true. 00:24:15.440 |
Maybe your energy is not there. You find, like, I scheduled this ambitious 90-minute CrossFit 00:24:23.200 |
workout every evening at seven because in my mind on paper, that's an open time, but I never really 00:24:29.120 |
have the energy to do it. That's clear feedback. That's not the right time of your day to be doing 00:24:32.960 |
this. So you can now go through and reconfigure and reduce what's in your life based on your 00:24:38.960 |
knowledge. So you should be doing this maybe a month into running this system. Give yourself a 00:24:44.320 |
month to get a sense of what's going on. I come through and say no more of this. I'm gonna stop 00:24:49.760 |
doing this activity. My plan here is not working, so I'm gonna reconfigure it. Yeah, fitness, 00:24:56.960 |
actually, here's what I need to do. I need to do this first thing in the morning. Let me change 00:24:59.600 |
how I do my work. Let me have no meetings before 10. Like, I'm gonna reconfigure and I'm gonna 00:25:04.800 |
reduce. So this is where now you get in and start monkeying around with your life to make it work 00:25:10.160 |
better. And this is where you begin to really get that exposure of crafting and cultivating 00:25:19.120 |
intentionally what your life to be. None of this is possible if you don't yet have this foundation 00:25:23.840 |
of the basic system where things are captured and scheduled. You run your life on your calendar. The 00:25:27.840 |
important stuff shows up regularly. If you don't already have that foundation, it's hard to monkey 00:25:32.240 |
with your life. I want to go to the gym more and let me know why is this not working? I signed up 00:25:36.880 |
for this thing and it's sporadic and it's and it's haphazard and something stick and some things 00:25:42.720 |
don't. You get to this step three about a month into what I'm suggesting here. It's going to be 00:25:47.280 |
a completely different picture. You will feel like you're firmly at the wheel of the car that 00:25:52.640 |
is your life and can actually aim it in different ways and have a good sense of what's happening on 00:25:58.080 |
the road if we're going to stretch that metaphor. So all three steps of these together, that should 00:26:03.680 |
get control. So yes, generally speaking, organizing your life in this way will give you exposure to 00:26:10.000 |
discipline and you'll feel more efficacious. So anything else you want to take on, you'll have 00:26:14.560 |
a more disciplined self-identity. Yeah, I can actually do stuff that's hard, but more importantly, 00:26:18.400 |
you have the concrete tools in place that directly affect how you spend your time. 00:26:23.680 |
And it's from there that almost everything else is going to seem possible. So anyways, 00:26:28.560 |
this is experimental. I'm trying to get specific here. I'm toying with this idea 00:26:32.480 |
of being specific about organization, getting control of your life as being the first step 00:26:40.400 |
towards depth, the first layer details for the first layer of the deep life stack. 00:26:45.520 |
But let me know what you think about it as well. I'm interested in feedback here in case studies. 00:26:49.920 |
You can always send that to jesse@calnewport.com. But I think that I think we're on to something 00:26:54.800 |
here, Jesse. I think someone feeling organized, how could you not then be better prepared to 00:27:00.720 |
make changes? And on the flip side of that, if your life is chaotic, that's difficult. 00:27:06.880 |
Almost, I mean, you can do things and fits of inspiration, but what's going to stick. 00:27:10.400 |
Yeah. Do you find that you still use your physical 00:27:14.080 |
filing system as much as you did in the past now that so much stuff is digital? 00:27:19.280 |
We have, yeah, we do. We do. In fact, our problem is it's on my task list. So if I was using this 00:27:26.160 |
basic system, it would be on my calendar. And I'm probably going to go back. I've merged too 00:27:30.960 |
much of my task management in life outside of work with my work system, which is this like 00:27:35.360 |
very complicated system. I might go back to the calendar system because like, for example, 00:27:39.120 |
one of the things I need to do is I have to clean out our filing cabinets full and I have to go 00:27:43.760 |
through and clean out stuff we don't need because now we're having a hard time. We mean my wife and 00:27:48.320 |
I just being able to like fit the folder in because there's so many things in there. I 00:27:54.960 |
definitely have learned this as we get older, as we've had a whole mess of kids, there's a lot of 00:28:00.400 |
physical filing. Yeah, there's a lot of physical filing. I mean, a lot of it's financial, you know, 00:28:05.840 |
too. It's just like taxes and receipts, but there's paperwork. The kids generate a lot of 00:28:10.480 |
paperwork. Yeah, that makes sense. I don't use my physical one as much as I used to in the past. 00:28:16.240 |
Are you doing more digital? Do you have a set place you like to store your digital? 00:28:21.680 |
Yeah, for the most part. Yeah. Yeah. I use an external hard drive and then some stuff in the 00:28:26.080 |
cloud. Yeah. Okay, smart. So anyways, we got a bunch of questions coming up that all kind of 00:28:31.840 |
roughly are going to orbit this general topic of constructing the first steps or the steps 00:28:37.840 |
involved in constructing a deep life. But first, let's hear from some sponsors. So I want to talk 00:28:44.640 |
about our friends at Cozy Earth. It's absolutely a true story, Jesse. So our house cleaner came 00:28:51.520 |
yesterday. And as I went up to get in bed last night, yesterday night, I called out, oh, no. 00:28:59.280 |
And my wife was like, what's going on? Thinking that, you know, like something broke or something 00:29:02.400 |
like that. Here was the issue. We had forgot to put out the Cozy Earth sheets for her to switch 00:29:08.880 |
onto the bed. And she put on normal sheets. And I said, and this is a this is a word for word quote, 00:29:15.680 |
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on sandpaper because comparative comparatively speaking, we love our Cozy Earth sheets so much 00:29:26.000 |
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and use the promo code CAL, C-A-L at checkout, CozyEarth.com. Another product that I'm actually 00:31:06.000 |
very happy to sponsor because it's something I use is Element, L-M-N-T, a zero sugar electrolyte 00:31:15.120 |
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classes start back up again, this is actually a time that I need Element and here's why. 00:32:00.960 |
So the people they talk about, and I don't need to mean to nerdify myself, but in the ad copy, 00:32:05.840 |
they talk about the people who have endorsed and used Element, US Olympic athletes, 00:32:09.840 |
professional athletes, Navy SEALs, FBI sniper teams. Here's why I use Element is because on 00:32:17.600 |
a typical teaching day at Georgetown, what's going to happen? I'm up and I'm getting after 00:32:22.880 |
it right away because I'm trying to get my writing in first thing in the morning. 00:32:26.560 |
And then I'm jumping to campus and doing meetings and teaching. And it's a lot of 00:32:32.400 |
talking, which is very dehydrating. And what am I doing? I'm just drinking a lot of coffee, 00:32:36.240 |
a lot of coffee, a lot of water. So I'm just sort of flushing my system, 00:32:40.800 |
hitting the head all the time because I'm drinking, and this is a conservative estimate, 00:32:46.320 |
all the coffee and I'm dehydrated myself speaking all the time. When I get home from a day of 00:32:52.080 |
teaching, I need to get those electrolytes back in my body and I use Element. So it's 00:32:56.800 |
almost as cool as having to take some Element after your FBI sniper team mission, 00:33:01.840 |
but it actually does help me. Also after my workouts, I'll even titrate, I'll do a half or 00:33:09.680 |
a full depending on, you know, how dehydrated and how little salt I've been getting recently. 00:33:16.000 |
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All right, Jesse, let's get moving with some questions. 00:34:23.840 |
All right, who do we have first today? First question's from Gonzalo. How can I maintain a 00:34:31.040 |
deeper life when I'm about to experience major changes in my personal and professional life? 00:34:35.040 |
I'm going back to school, changing countries with a different language and culture. 00:34:38.880 |
How can I maintain a deep life without being overwhelmed? 00:34:42.160 |
We got to talk about the definition of deep here. So I think if I'm reading your question properly, 00:34:52.160 |
you're using a specific definition of deep that corresponds to maybe simplicity or corresponds to 00:35:00.400 |
a very aggressive, carefully constructed leisure schedule. I've built out this life where I'm doing 00:35:08.400 |
this reading and this exercising and have these important hobbies. So it's either simplicity or 00:35:13.600 |
that. You think this is all going to get broken up. It's going to be chaotic. So how can I have 00:35:17.520 |
this really carefully constructed set of activities or how can I enjoy a deep simplicity when I have 00:35:23.520 |
all the chaos of moving and having the extra work of school and trying to learn a different language? 00:35:28.480 |
But I want to step back and say, let's use a different definition for deep here 00:35:31.680 |
and have it mean intentional. So to live a deep life means you're being very intentional about 00:35:38.000 |
how you live. So during a period of transition, your intentions might be different than during 00:35:44.560 |
a period of stability. So you have to ask, what am I trying to focus on or preserve or get out of 00:35:51.120 |
this transitional period? And it might be about immersing myself in this new culture and in the 00:35:58.160 |
academic program that I'm following and find meaning in that and not just have it be like 00:36:03.840 |
a chore that I'm trying to overdo. Your intention might be trying to avoid a sense of overload or 00:36:09.040 |
stress and be able to just have gratitude for where you are and not overdo it. You clarify 00:36:14.400 |
your intentions and you figure out how to structure a life around those intentions. 00:36:17.760 |
And it might then look very different during this period than it might otherwise look during 00:36:24.960 |
another stage of life. So I think if you think about this, depth is intention. Intentions have 00:36:32.240 |
to match what's going on in your life. You have a big thing happening. It's a cool thing happening. 00:36:36.640 |
But what you have to worry about during this time might be very different than what you have 00:36:40.400 |
to worry about before. So clarify your vision for this period, make it realistic, make it values 00:36:46.720 |
aligned, but also go easy on yourself. Don't put too much on your plate. This is not the time to 00:36:52.320 |
pick up seven extra hobbies and train for the triathlon. Make your intentional plan and then 00:36:58.640 |
go after it. All right, what do we got next, Jesse? Next question is from Megan. I work full 00:37:05.600 |
time as a teacher, but I find it hard to balance personal and work obligations. There's never 00:37:10.240 |
enough time. I work all week and then spend Sundays trying to catch up on all the needs that 00:37:14.480 |
need to be done at home. I want to relax, but often can't because I feel overwhelmed. 00:37:19.280 |
Well, let's see here. You're overwhelmed. So if I'm reading this correctly, 00:37:26.720 |
your work is taking up a lot of time, which is common for teachers. It's one of the only jobs 00:37:33.280 |
where nowadays you still have a lot of the reactivity that a normal knowledge worker has, 00:37:38.000 |
emails and things you have to do, but you're given no time to actually do it during the workday 00:37:42.800 |
because you're in the classroom. Then you have to figure out how to get that done. 00:37:45.920 |
So how do you find relaxation when you're always so busy? I'm going to move your focus away from 00:37:50.720 |
time and I'm going to move it towards psychology. So having an organizational system really tuned 00:37:59.200 |
up for your professional life with capture and obligation list and the way you keep track of 00:38:03.840 |
things so nothing is in your head. You're multi-scale planning, you're in control of your 00:38:09.840 |
time. Nothing's being held in your head. Having a tip-top organizational system is going to be 00:38:14.880 |
important. Not because it's going to find a way to fit all of your work into less time and you're 00:38:20.640 |
going to have all this more free time, but because of the psychological benefit of you not having to 00:38:26.240 |
bring home the stress of your work. The sense of control over your job makes it much easier to 00:38:33.840 |
step away from your job when you have the chance. The second thing that I'm going to add, and this 00:38:37.760 |
is related, is lean into your shutdown ritual. When your work is done, and it might be later 00:38:42.880 |
than you would hope it to be, you have a clear shutdown ritual, which when working in conjunction 00:38:48.640 |
with your system during work, which means I actually trust that I'm on top of things, 00:38:53.120 |
your mind can trust shutting down. So the shutdown ritual is basically going to train your mind it's 00:38:59.520 |
okay to let go. The organizational system is going to make that even feasible. But just being 00:39:05.040 |
organized and having your systems tip-top shape for your work is not enough by itself for you to 00:39:11.520 |
be able to clear your mind because there's just a psychological nag of I don't trust myself. So 00:39:15.360 |
that's where the shutdown ritual then helps. You put these two things together and you get the 00:39:19.040 |
psychological benefit of separation. Regardless of what you do with that free time or how much 00:39:24.080 |
free time you have, it's much more restorative because it's not being shared with work. And when 00:39:31.280 |
those things remain blended throughout all of your waking hours, that's where the burnout 00:39:35.520 |
enters the scene. Clear separation makes this a lot easier. At that point, then you might want to 00:39:42.880 |
have a more careful approach about how you think of your life outside of work. Look at the system 00:39:50.880 |
we talked about in the deep dive. My three component system, storage, calendar, sorter, 00:39:56.960 |
get that going, do some automation. All that's going to be important. Just be completely honest 00:40:03.360 |
with yourself that there's not much you might be able to fit in on a regular basis and be 00:40:07.120 |
completely okay with that. Maybe really lean into that third step of reduction or 00:40:12.080 |
taking things out of your life. And you're going to have to get a lot out of a little. 00:40:15.680 |
A lot out of on Friday, you don't work on lesson plans. You go right from the school and go for 00:40:23.360 |
this 45 minute hike. And that's how you reset your mind every week. Before you do the household tasks 00:40:29.920 |
on Sunday, you go to the coffee shop with your book and spend an hour reading it. You have these 00:40:34.560 |
really intentional things once you control your life. You might have to get a lot out of a little. 00:40:37.840 |
The goal here is not to fit in a Herculean amount of things outside of work, but just to get your 00:40:44.080 |
hands on the wheel. Okay, I can navigate this. I might not be able to drive as fast as I want, 00:40:49.440 |
but I can navigate this. It's not just haphazard. You put those two things in the place. I think 00:40:53.680 |
you're going to feel a lot better. All right, let's move on. What do we got next? 00:40:58.960 |
Next question is from Alice. I like the concept of the deep life stack, 00:41:04.160 |
but I did get a bit stuck on defining my rituals and routines. Could you elaborate 00:41:08.480 |
on the differences between these two? All right, Jesse, I think I'm going to 00:41:13.120 |
choose this question as this week's slow productivity corner. 00:41:18.720 |
As long-time listeners know, each week we designate one question as the slow productivity 00:41:30.560 |
corner question because it deals with a theme that will also be in my upcoming book, 00:41:34.960 |
Slow Productivity, which is coming out on March 5th. If you want to get a free excerpt from that 00:41:42.560 |
book, actually, it's the introduction of the books. You can read the whole summary of what 00:41:46.640 |
slow productivity is and where it came from. Go to calnewport.com/slow to find out more. 00:41:53.840 |
So why is this question about rituals and routines and how they fit into the quest for the deep life? 00:41:59.200 |
Why is this my slow productivity corner? I talk about rituals and routines in the book. 00:42:03.200 |
And in particular, I talk about them in the chapter that captures the second principle of 00:42:09.840 |
slow productivity, which is work at a natural pace. The elaborated definition of that principle, 00:42:17.680 |
so there's a sort of the call-out box, here is the second principle, where I give a more 00:42:23.360 |
detailed definition of the principle, has a second component. Work at a natural pace 00:42:30.400 |
in settings conducive to brilliance. So you got two parts going on to the second principle. 00:42:37.600 |
The pace part says, don't just do full intensity eight hours a day, five days a week, 50 weeks a 00:42:42.400 |
year. You want ups and downs at all sorts of different time scales. Take longer on things 00:42:47.200 |
that are important. Don't rush things. Offset really intense periods with relaxing periods is 00:42:52.240 |
what we're wired to do. But then the location piece matters as well. That's the settings 00:42:57.040 |
conducive to brilliance. One of the things I talk about in the book is leveraging rituals and 00:43:03.360 |
routines to extract more out of your work sessions, out of the settings where you work. 00:43:12.000 |
I also talk about these in our discussion of the deep life stack here on the show. So let's 00:43:15.360 |
dive into the difference. What is the difference between a ritual and routine? Well, rituals, 00:43:21.440 |
roughly speaking, I think of them as activities you do with the specific goal of changing your 00:43:27.840 |
mindset in the moment or reminding you of something that's important to you. So it's 00:43:33.360 |
entirely self-reflective or psychology shifting. A routine, on the other hand, 00:43:38.480 |
might be something about how you structure or spend your time that impacts how you actually 00:43:44.400 |
do things that have real output, real outcome. So let me make this a little bit more specific. 00:43:50.080 |
One of the contexts in which I talk about rituals and routines is when we talk about deep work. 00:43:55.920 |
This is one of the main contexts in my book. I talk about rituals and routines around working 00:44:01.040 |
on things that are important to you. So in the context of deep work, a ritual might be, for 00:44:05.440 |
example, I walk around my property once before I sit down to do deep work because it helps put my 00:44:13.440 |
mind into a state conducive for thinking. Or in my home office, I clear the desks and I turn off 00:44:22.720 |
most of the lights, but just a bright desk spot, and it's a ritual that tells my mind 00:44:27.440 |
it's time to concentrate. A routine relevant to deep work, by contrast, might be something like 00:44:34.480 |
I do deep work the first two hours of every day. This is my routine I've built up to support deep 00:44:39.840 |
work so I know when to expect the work to happen and it's a time that's going to be most effective 00:44:46.640 |
for me. Or it's the writer who goes to their writing cabin on Friday mornings to write overnight 00:44:54.960 |
and then come back on Saturday. It's a routine. It's shaping the schedule or structure of your 00:45:00.560 |
work in an intentional way. Another place in the deep life stack where we talk about rituals and 00:45:06.960 |
routines is in the context of the values layer where you're trying to build up some sort of 00:45:13.360 |
deep foundation of values from which you can further direct your life. And I often talk 00:45:17.600 |
about there briefly, use rituals and routines to support your values. So there, of course, 00:45:22.960 |
rituals is going to be things you do just to sort of directly reconnect you with the things 00:45:29.360 |
that you value. So for example, we might find these pretty commonly in the religious context. 00:45:35.200 |
So if you're a Muslim, it might be the five daily prayers. It's something you do 00:45:41.760 |
specifically to reconnect you to your conception of the divine. If you're Jewish, it might be 00:45:48.320 |
wearing the tallit or you have the four-cornered garment that has the precise numbers of tassels 00:45:53.600 |
with knots. This is meant to remind you of the divine. There's some complexity. I was reading 00:46:00.240 |
about the tallit recently. I don't know all the details, but somehow the number of the fringes 00:46:05.840 |
that hang off of this, if you multiply them or add them to the number of knots in some sort of 00:46:11.840 |
complicated ways, it equals the total number of mitzvot in the Torah. So the total number of 00:46:17.760 |
commandments in the Torah for how to live. So by seeing it, that you're wearing it, it keeps 00:46:22.080 |
reminding you to, puts me in the mindset of follow Torah, right? In a secular context, this might be 00:46:30.240 |
walking meditation outside. I'm just going to walk and observe the seasons and the weather 00:46:37.120 |
around me. It's just a way to reconnect. I used to do this, actually. I don't know if I've told 00:46:42.720 |
this story before, my nature walking meditation. I don't know if I've talked about this, Jesse, 00:46:46.720 |
when I was a postdoc at MIT. So postdoc at MIT and was reading some Jon Kabat-Zinn. 00:46:54.640 |
So Jon Kabat-Zinn wrote this famous book, Full Catastrophe Living. He was one of the 00:47:00.160 |
early big supporters of using mindfulness meditation in medical context. So, okay, 00:47:07.920 |
you have pain from an injury, you have extreme trauma or stress, let's bring in mindfulness 00:47:14.720 |
meditation into psychological practices, medical practices. And I read this book, 00:47:18.560 |
so I went through a phase where I was sort of really into it. And so I started doing, 00:47:22.160 |
and this was actually really effective. I used to walk the campus from Beacon Hill to MIT. I'd walk 00:47:31.920 |
across the Longfellow Bridge, which is the old stone bridge, it looks like big salt shakers, 00:47:37.440 |
walk across that. And I just had this routine of, as I turned off of Charles Street onto the bridge 00:47:44.400 |
until I got to across the bridge and turned a corner towards the status center at MIT, 00:47:50.800 |
walking meditation. All I was allowed to do was notice. And the only thing to notice was 00:47:54.720 |
the plants and the snow and the, okay, there's some buds coming now, or the snow is built up 00:48:00.080 |
this high, or look what's happening with the ice. Because I was also reading Thoreau at this time, 00:48:03.440 |
so all this stuff was coming together. Classic sort of New England transcendentalist sort of 00:48:09.040 |
identity stuff. It was really great actually. It would be cold as sin basically, but you're just, 00:48:14.640 |
this is like what you're done, I'm focusing on this and the seasons are changing. I was really 00:48:18.720 |
connected to what was going on. That's a ritual. It's not directly structuring other stuff I do. 00:48:24.560 |
It's done just to put me in a particular mindset that in this case would keep me true to my values. 00:48:30.800 |
A routine in this case would be something that you do regularly that reinforces or is informed 00:48:37.360 |
by your values. So maybe you wear the tallit to remember the mitzvah of the Torah, but the routine 00:48:43.440 |
might be I volunteer at the soup kitchen. So I'm going to do a thing regularly that is aligned with 00:48:50.800 |
my values. So it's not just reconnecting me mentally with my values, but is now there's 00:48:56.640 |
a specific activity I'm doing. So rituals and routines, it's a porous border. That's 00:49:02.160 |
the best way I could break it up. All right. So that's our slow productivity corner. 00:49:05.920 |
All right, let's keep rocking and rolling. Who do we got next? 00:49:17.840 |
Next question is from Victor. Do you think playing video games can be part of a deep life? 00:49:22.400 |
In another episode, you said that video games are fine as a distraction if they're not played online. 00:49:26.880 |
Does that mean that you should focus on other activities instead in order to cultivate a deep 00:49:34.160 |
No. I played like when I was like eight for like a year. 00:49:37.600 |
Yeah. See, I think it's generational. Like you and I grew up with 8-bit Nintendo, 00:49:48.960 |
People played it a lot, but a lot of people, the reaction was like certain people it caught, 00:49:53.600 |
like I got to beat like speed run Mario. Like for most people like you or I were, you know, 00:49:59.440 |
it's weird that the graphics aren't great. And it's these beeps and boops. And you're like, 00:50:05.600 |
Madden football came out when we were young and that was big. 00:50:09.120 |
Yeah. We're a little older though, right? Because that was more like Sega Genesis. 00:50:16.640 |
Yeah. But we were a little older by then. See, this is what, you know, 00:50:18.960 |
we're a little older by then. It's like in our impressionable years, we had Super Tecmo 00:50:22.400 |
and Tecmo Bowl, where my memory was, what was the player? I think it was Bo Jackson. 00:50:28.880 |
The game was out of balance. Remember Tecmo Bowl? So if you just chose Bo Jackson, 00:50:33.120 |
you could just score a touchdown like endlessly. But yeah, then I remember Madden. I had Joe 00:50:39.600 |
Montana football with the Sega and the key there, it turned out was just to punt block. 00:50:45.440 |
That's the only defensive scheme you had to do was just punt block because it just 00:50:49.760 |
overwhelmed the quarterback almost every time. Anyways, our point is, I think our generation 00:50:54.080 |
was exposed to video games and we're like, yeah, this is okay. So only people who had a real 00:50:57.920 |
affinity got into it. Younger generations are being exposed to much better video games. I think 00:51:03.120 |
that's part of the problem. Like their games are awesome, you know? And so I think especially 00:51:08.960 |
young men are more likely to have a problem with these are better than my life. Like this is a lot 00:51:16.160 |
of fun. It's hyper realistic. I feel that human instinct we all have for getting better at things 00:51:24.320 |
and mastery that we have that wired into us to try to push us, evolutionarily speaking, 00:51:30.000 |
to become leaders within our tribes so that we could spread our genes better. 00:51:34.160 |
This just subverts that. You're like, yeah, man. And Redemption, I don't know what these 00:51:39.360 |
games are called or whatever. Call of Duty, like I'm getting better and better. And so it kind of 00:51:43.120 |
subverts those drives and the games are hyper realistic and they're really fun. No one in 1989 00:51:49.040 |
was going to say the world of Super Mario Brothers is better than the real life. It's these little 00:51:54.400 |
graphics and it's weird. And there's a plumber going down these tubes and this weird sound, 00:51:57.840 |
right? It was like a, it was a very specific thing to be into, but now video games can be 00:52:02.240 |
read in the life. So I think you and I, our generation doesn't really have a problem with 00:52:06.000 |
that, but the generation before us, you know, we really do have an issue where you get exposed to 00:52:10.720 |
these games as kids. And now you're 26, 27, 30 years old. You're playing a lot of video games 00:52:17.360 |
and your energy and your self-worth is coming out of those instead of what you probably should 00:52:21.520 |
be doing at that age, which is like getting your act together as a man and building up your 00:52:25.520 |
economic autonomy, building up, you know, your, your, uh, your position of prominence inside your 00:52:32.880 |
relevant tribes. It's like, none of this is happening because you're like, Hey, I'm, you know, 00:52:37.600 |
level 37. Now I don't know the games, but whatever. I'm level 37 now in wizard quest 00:52:43.680 |
or whatever, how it goes. So we have to be careful about video games. 00:52:46.960 |
If they become an alternative world in which you're living now, is it a problem? Just abstractly. If 00:52:53.680 |
there's a video game you like to play and it's just like one of your hobbies, one of the things 00:52:56.880 |
you do know, I mean, a deep life, what is something that's lived with intention and 00:53:00.240 |
aims towards something remarkable. There's nothing wrong with having leisure activities 00:53:04.480 |
in there that are fun. You know, for some people it's fishing for other people. It might be, 00:53:08.000 |
you know, playing a video game. That's fun. But the thing to be wary about again, 00:53:12.400 |
is the game itself becoming an objective in your life, the game itself, notably crowding out other 00:53:19.200 |
things that are important. And I think there's big portions of our audience, women, men over a 00:53:23.920 |
certain age, et cetera. They're saying, what are you talking about? But for a particular group, 00:53:28.160 |
this is a real fear that this is how I'm going to satisfy my urge to make something of myself to get 00:53:37.200 |
better, to have standing because you know what I have standing in this game. I cast a bunch of 00:53:41.840 |
spells and that was hard and I get respect in this world, but that's not a real friction. 00:53:46.960 |
It's a simulation of the friction of getting better. It's not the same of actually dealing 00:53:53.680 |
with things in the real world, with real actual competitive structures and building up prominence 00:53:58.720 |
in measurably objectively difficult ways. It's not the same when you play in a video game, 00:54:02.800 |
all the rough edges have been sanded off. When you play in a video game, it is set up to make 00:54:07.120 |
sure that you keep making progress because it's pressing that button or in the real world, 00:54:11.120 |
progress is not guaranteed. It requires that you actually go after something harder than 00:54:15.760 |
other people, that you feel the dissatisfactions in the moment, the discomforts of deliberate 00:54:20.720 |
practice. It's not the same thing. It's a simulation of the same thing. It's the difference 00:54:28.080 |
between having a mate and pornography. It's the difference between a drug and actually feeling 00:54:35.440 |
really good about something that you accomplished or a real compliment. It's a low fidelity 00:54:39.760 |
simulation that satisfies that it's enough that if you're not careful, it keeps you completely 00:54:46.880 |
away from the real thing. So Victor, I'm not against video games completely. I'm against 00:54:54.080 |
video games becoming a totem or an idol in your life that brings a lot of your attention and 00:55:01.200 |
subverts a lot of your potential energy. So just be really honest about it and what role it plays, 00:55:05.920 |
especially if you're above a certain age, just be wary, right? No one's going to yell at a 37 00:55:12.800 |
year old who plays Scrabble on their phone or something, but the 37 year old has spent seven 00:55:18.240 |
hours in world of Warcraft. Those eyebrows are going to start raising pretty high. All right, 00:55:25.200 |
let's do, we got more time. Let's do another question. Who else do we have here? 00:55:29.360 |
- Next question is from Phil. Do you contemplate how each deep life bucket 00:55:34.240 |
supports your strategic plans? For example, a well-functioning constitution bucket would 00:55:38.880 |
support both professional and personal activities, or do the strategic plan support the deep life 00:55:44.160 |
buckets? For example, maybe a personal strategic plan would be all those activities that are 00:55:48.800 |
devoted to the constitution, community, and contemplation buckets, while the professional 00:55:53.360 |
strategic plan contain exclusively craft related items. - Well, there's a key question here. Now, 00:55:59.360 |
let's put aside for now the specific discussion of buckets and these particular names like craft 00:56:06.080 |
and constitution, because I talk about the pursuit of the deep life with multiple different metaphors. 00:56:11.920 |
I talk about it with buckets. I talk about it with stacks. So let's put aside the specific 00:56:15.680 |
metaphors and just talk about these two general topics, which we often touch on the show. On one 00:56:22.800 |
hand, the pursuit of a deep life. Now, on the other hand, systems for organizing what's going 00:56:29.760 |
on in your life in a world of distraction. What is the relationship between these two things? This 00:56:35.680 |
is the real question Phil has. Are they separated or are they related? The answer is they're 00:56:42.320 |
completely related. The tools that we talk about for organizing your life professionally and 00:56:48.080 |
personally, including the whole system I laid out during the deep dive portion of this episode, 00:56:53.600 |
including the complex systems we've discussed for organizing your professional life in a world of 00:56:58.160 |
knowledge work. These are deeply intertwined with your overall goal of living a deeper life. 00:57:04.560 |
Your job, for example, plays a very big role in your life. So any conception of a deep life has 00:57:11.520 |
to have a really clear understanding of your job. So whatever systems you're using to planning and 00:57:15.680 |
direct your energy for your professional life needs to be completely aware of your big plans 00:57:21.360 |
for your vision for your life, your vision for a path towards something deeper. So, for example, 00:57:27.440 |
when we get to the technical side of things, I often talk about multi-scale planning where you 00:57:31.200 |
have a strategic plan or a semester plan or a quarterly plan, whatever you want to call it, 00:57:35.600 |
that informs a weekly plan that informs a daily time block plan. On my strategic plan for my work 00:57:41.120 |
at the very top of that plan is the vision where I want my work to go as part of my conception of 00:57:48.000 |
the deep life. And the way I do it is I break out five properties. So I'm saying here's what I want 00:57:55.920 |
to get to in my world of work. I want these five properties and I have a little explanation about 00:58:00.080 |
what I mean for each of them. That's at the top of my strategic plan that I update every semester. 00:58:05.680 |
So when I'm updating, what do I want to focus on this semester as I'm at this higher level of 00:58:11.280 |
altitude making plans for where I want to spend my energy, I have to confront my vision of the 00:58:18.080 |
deep life and how it overlaps my job so that I can say in whatever plan I come up with for 00:58:22.160 |
the semester, I want to make sure I'm making progress on that vision. The personal organizational 00:58:28.080 |
type systems, like I talked about earlier in the show, I mean, that's directly controlling how you 00:58:33.360 |
spend your time and attention in your life outside of work. That's completely informed by the efforts 00:58:39.120 |
you have to understand what's important to you. So as you go through these different parts of 00:58:42.960 |
your life and figure out how to make them deeper, it is in your personal organizational systems and 00:58:47.280 |
the nitty gritties of your calendars and file storage systems and mail sorters that you actually 00:58:51.280 |
put these ideas in the practice. So these two topics, these two magisteria of deep questions 00:58:58.400 |
discourse are not as they might be, as Stephen Gould might say, they're not distinct. They should 00:59:08.640 |
actually be mixed together. The highly technical organizational talk needs to be connected to the 00:59:14.400 |
highly abstract philosophical thoughts about where your life should be. All this comes together 00:59:18.160 |
in pursuing the central goal of the show, which is trying to live deeply in a world 00:59:22.960 |
that is distracted. All right, let's do a call. Let's hear someone's voice. Do we have a call? 00:59:31.920 |
Yeah. All right. Here we go. Let's listen. Hey, Cal and Jesse. First off, thanks for all 00:59:37.200 |
that you guys do. I'm a big fan of your work. I recently quit my job as a product manager in tech 00:59:43.520 |
to find more meaning in my work and really just become self-employed. I have a few main areas that 00:59:49.440 |
I want to grow in and would like to know how you suggest balancing efforts on a macro and micro 00:59:56.160 |
scale. Just for context, the three areas are first off, my main project is a website for runners, 01:00:02.960 |
training plans and such. I have one business partner and we plan to launch it soon. I've been 01:00:06.960 |
working on that for about a year. Secondly, I'm taking a course to build out a skillset as a UI 01:00:13.520 |
designer. I want to do UI design for my own projects and perhaps freelance someday. And then 01:00:19.200 |
thirdly, I just want to create more online blogging videos, using social to connect with others and 01:00:26.080 |
really just make useful content around my interests. Speaking of my interests, I'm just a 01:00:31.200 |
super curious person, have a lot of hobbies as it is. So guitar, action sports, music making, 01:00:36.880 |
photo, video, and all of these interests pull for my time and attention as well. 01:00:41.040 |
I have tried to do day theming and use systematic time blocking really to attack all these different 01:00:48.640 |
areas and interests, but it just felt too rigid and formulaic to me. So yeah, my key question is, 01:00:54.240 |
how do you suggest I focus on a macro and micro scale to have progress in these multiple areas, 01:01:00.880 |
which all feel important to me? Thanks guys. Well, it's a good question. I like the framing 01:01:06.800 |
you have, micro and macro. So on the micro scale, I'm going to suggest that you have 01:01:12.400 |
what I would think about as a foundation of depth. Commitments that you do in track 01:01:18.480 |
every day, every week, that make sure that for the key things in your life and your conception 01:01:26.320 |
of the life well-lived are actually getting efforts, right? So this is different for different 01:01:32.960 |
people, but it might be just to give you a case study here. It might be, okay, I have this 01:01:38.000 |
aggressive fitness health routine. I'm reading a certain amount every day, which is like a lot more 01:01:44.320 |
than I would do if I didn't actually have this plan. I call one person every single day. Maybe 01:01:51.520 |
if you're religious or philosophical, there's some sort of prayer reflection or something else you're 01:01:55.520 |
doing there. You have a foundation. Okay. This is stuff I just do. I never not do this. And this 01:01:59.920 |
makes sure that I always have this foundation of depth that aligns with the things I care about. 01:02:03.840 |
At the macro scale, you have the bigger projects. These are going to change over time. You can't 01:02:08.800 |
necessarily work on a lot of these at the same time, right? So when we're thinking about your 01:02:12.880 |
discretionary time, we have macro/micro. I want to suggest an idea here that coincidentally, 01:02:21.920 |
I was just discussing on email earlier today, earlier the day that we're recording this. And 01:02:27.920 |
I don't think he'll mind me discussing this, but I was emailing back and forth with the writer, 01:02:33.280 |
Steven Johnson. And he mentioned, he said, you know, back in, I think the book was maybe where 01:02:40.160 |
good ideas come from, which is this really important book that I talk about at length 01:02:44.880 |
in my book, So Good They Can't Ignore You. And if it's not this book, Steven, I apologize. 01:02:49.120 |
But he said, hey, there's this concept from that book that reminds me of your new book, 01:02:52.960 |
Slow Productivity. And I don't know if this is the exact words he used to call it. This might 01:02:57.040 |
be the name I added, but I think he might've actually used these exact words. He called it 01:03:00.480 |
slow multitasking, which he had identified studying people that produce cool ideas. 01:03:08.080 |
He had identified as a really important strategy. And he said, what slow multitasking is about 01:03:13.600 |
is multitasking, but at the scale of months. And what it means is I spend the next six weeks 01:03:23.600 |
working on this big project. And then, so it's like the back and forth context switching we do 01:03:29.680 |
to a normal day, slow down. And then I spend four weeks really focusing on this project. 01:03:36.400 |
And then I go back to that other project, give it two months. So it's, you're tackling one big 01:03:42.480 |
thing is getting your focus at a time, at the end of which it just maybe is doing a little bit of 01:03:47.440 |
bookkeeping or background work to keep it running. So you're multitasking multiple things, but each 01:03:53.360 |
thing gets your focus for a while before you switch to something else. Now there's a classic 01:03:58.080 |
slow productivity type of move here. I talk about this a lot in my own book, slow productivity, 01:04:02.720 |
less things at once. So you're slowing down the timeframe at which you're actually making 01:04:08.240 |
progress on these projects, but you're always working on something important and you're able 01:04:12.800 |
to give it a lot of time and attention and have gratitude for what it's giving to you and your 01:04:16.480 |
life and what you're giving back. And when you zoom out to the 10 year period, you look back 01:04:20.320 |
and you're like, Hey, my running website, the project thing I was working over here, like all 01:04:25.280 |
these things ended up in interesting places where they're really useful. In the moment, it feels 01:04:29.840 |
like, Oh my God, I'm letting this thing languish. But when you zoom out, they're all getting time. 01:04:33.760 |
So the slow multitasking approach, I'm sort of going from one project to another and then back 01:04:38.640 |
again in increments of multiple weeks, if not multiple months, it takes some realigning of 01:04:45.120 |
your definition of productivity to be comfortable with this because it's not boom, boom, boom. 01:04:49.440 |
I touched on everything today, but it's a more effective way to work on things and a more 01:04:53.520 |
sustainable way. You don't feel so up against it. You really can get lost in something and 01:04:59.120 |
really learn about it. It just requires that the scale at which you evaluate your productivity, 01:05:05.360 |
it just needs to be expanded. So maybe give that a try. Foundation of the micro habits you do every 01:05:12.000 |
day, things that remind you of what's important to you, slow multitasking on the big. 01:05:19.200 |
Right before we get to our final segment, I also want to do a case study. 01:05:21.760 |
It's where we read a account sent in by one of my listeners about them putting the things we 01:05:28.240 |
talk about here on the show in the practice. We can see what this stuff looks like out in the wild. 01:05:31.600 |
Today's case study comes from Alex. Alex says, I've been listening to the podcast since 2021. 01:05:38.320 |
I used to be very disorganized, always late and overwhelmed. Over the past few years, 01:05:42.960 |
I've listened to the podcast and done my best to implement the ideas and live 01:05:46.480 |
deeply. As a spiritual leader, I'm always trying to do my best to live a meaningful life. I'm not 01:05:52.000 |
always super consistent with everything and don't feel that I plan as well as I could. 01:05:55.360 |
On the scale of days and weeks, it can be easy to feel like I'm not doing as well as I could be. 01:05:59.680 |
But looking back on the scale of a few years, I realized that things are much better than the 01:06:03.360 |
week before or they were before. I'm much more consistent now and people trust that I'll get 01:06:08.080 |
back to them and deliver on my promises. Over this time, I've developed habits, 01:06:11.920 |
kept a task list and started each day with intention. This year, I've read more than 30 01:06:16.880 |
books. I don't use social media and have a deep and fulfilled life. Slow productivity works. 01:06:22.240 |
I would encourage everyone to commit to a deep life for the long haul and not focus on hacks 01:06:28.240 |
and tricks. It may not always be perfect, but you will look back in three years and realize 01:06:32.080 |
how far you've come. Well, Alex, I appreciate that case study. That is 01:06:40.000 |
perfectly distilled slow productivity. It's not about trying to get everything done all the time, 01:06:45.760 |
being busy all the time, trying to alchemize freneticism into impressiveness. Instead, 01:06:53.760 |
it's a slowdown. First things first, take care of the things that are important, 01:06:58.080 |
make progress on the big optional things that are going to leave your legacy, 01:07:02.480 |
and trust that even if you don't feel super busy or exhausted today, you will look back in a couple 01:07:08.640 |
years and say, "Hey, I'm pretty proud of what I did." It really is just a fundamental rewiring 01:07:15.600 |
of how we think about accomplishment. I think it's a great case study. I wish I had heard this 01:07:20.480 |
before I wrote my book. I could have put it in there. If you want to read another case study 01:07:25.520 |
of this mindset in action, the excerpt you can get at calnewport.com/slow tells the story of 01:07:33.120 |
John McPhee. It gives a fantastic case study of slow productivity in action from the life of John 01:07:40.800 |
McPhee. If you want to read that, grab that excerpt over at calnewport.com/slow. We're moving 01:07:49.520 |
on now to a final segment where we react to the news, but first, let's hear from another sponsor. 01:07:55.120 |
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let's go to our final segment. This is where I react to something going on in the world that I 01:11:38.640 |
think is interesting. Today, I want to talk about an article from the Washington Post. 01:11:42.480 |
For those who were watching instead of listening, you'll see this on the screen here. 01:11:46.720 |
This article is titled, "How many books did you read in 2023? Are you in the top 1%?" 01:11:56.080 |
This was written by Andrew Von Daum. So this is based off of survey research of 1,500 Americans 01:12:06.800 |
that was asking, among other things, about reading habits. In particular, 01:12:11.680 |
how many books did you read in the last year? There's a chart here I'm going to load up 01:12:15.200 |
that connects your answer to this question to what percentile of Americans that puts you in. 01:12:22.080 |
If you read two books a year, you are already in the 51st percentile. If you read just one book a 01:12:29.600 |
year, you're in the 46th percentile. That means 46% of respondents had read zero books over the 01:12:37.840 |
entire preceding year. This is the type of number that gives nightmares to professional writers by 01:12:42.720 |
me. By the time you get to somewhere between 20 or 30 books, you're going to hit the 90th percentile. 01:12:50.640 |
I read five books a month, so that puts me over 50 plus books, so in the 99th percentile. 01:12:59.200 |
Here's what I want to point out here. You should read. Reading is like a superpower. 01:13:05.760 |
If you're in that 46% that doesn't read any books, change that and start reading. 01:13:11.920 |
Why is it like a superpower? Well, there's two things you're going to get out of it. One is 01:13:17.680 |
mind reading. To read a nonfiction book is to be able to read the mind of an expert on a topic 01:13:24.080 |
who spent years thinking about and shaping their thoughts on the topic, and you get to take that 01:13:28.160 |
complicated hard-won structure and transplant it to your own mind. It's a mind meld that gets you 01:13:34.320 |
fantastic knowledge. If you're reading fiction, you get to bring the complicated experience of 01:13:39.040 |
a different person in different circumstances and understand it. No better source of empathy 01:13:45.360 |
than reading novels. So books can give you that superpower. The second thing books give you is 01:13:53.360 |
sharper thinking. When you're exposed to structured information, your own thinking 01:14:00.560 |
becomes more structured. You get used to organizing information in a stronger, more intentional 01:14:12.800 |
manner. So if you read a lot, you become a better thinker. So books really are one of the best 01:14:19.200 |
cognitive medicines you can take in the 21st century. It gives you this huge advantage. 01:14:23.680 |
So how do you read more if you're not a big reader? Well, there's some simple things you can do. 01:14:28.000 |
One, select books, especially early on in a reading habit. Select books that you just are 01:14:35.760 |
super excited about. Don't worry about being smart. Don't worry about I want to cover the 01:14:40.480 |
most complicated nonfiction topics or I want to read the fiction that's winning all the awards. 01:14:46.480 |
Get things that you are excited to read and are easy to read. 01:14:49.760 |
Next, put in some reading habits into your day. So the easiest thing you can do 01:14:55.280 |
is lunch and breakfast. You read instead of using your phone. 01:14:59.280 |
Second, have a regular reading block every afternoon or evening. Okay, I spend 20 minutes 01:15:05.920 |
and I sit and I read. Just do those two things. A little bit of breakfast, read a little bit of 01:15:10.720 |
lunch, read instead of going on your phone and one reading block per night. You will start getting 01:15:16.080 |
through books. If they're books you really love, you'll probably start reading about 01:15:19.680 |
one book per week or two. So if I'm looking at this chart here, that will already get you to the 01:15:26.400 |
80 plus percentile. So you're getting more of the reading advantages than 80 percent of your peers 01:15:33.200 |
if you just start with books you love, breakfast, lunch, one reading block. So if you're not a 01:15:38.880 |
reader, if you're in that 46 percent, don't even think twice about it. This is not a major lift. 01:15:43.920 |
This is not going to be unpleasant. This is not going to require huge amounts of time out of your 01:15:47.520 |
day, but the benefits will add up. Transition towards a reading habit. And if you're already 01:15:53.760 |
a reader, think about how do I join that 99 percent? How do I make reading a much more 01:16:00.000 |
regular part of my life? How do I get an hour plus per day aggregate reading? That'll get you that 01:16:06.640 |
99 percent place. The higher you go up this chart, the more of those benefits in terms of the mind 01:16:12.080 |
reading, the empathy and the clear thinking, the more of those benefits you're going to get. 01:16:15.760 |
So basically I'm using this article to be a PSA. It's an entirely biased PSA because I make a living 01:16:22.320 |
off people buying books. But hey, who are you going to trust when it comes to reading? Who are 01:16:27.200 |
you going to trust more than someone who makes a living trying to get other people to read? 01:16:31.680 |
All right, Jesse, that's all the time we have for today. Thank you, everyone who watched or listened. 01:16:36.960 |
If you're listening and want to see today's episode, this is episode 283. Go to the deeplife.com/listen. 01:16:42.560 |
Look for episode 283. The video will be at the bottom. We'll be back next week with a new episode, 01:16:47.600 |
an interview episode with a guest you've probably heard of. It's going to be a cool one. 01:16:51.760 |
So definitely come back. And until then, as always, stay deep. 01:16:55.520 |
Hey, so if you like today's discussion of organizing your personal life, you might also 01:17:01.600 |
like episode 252, where I first introduced my concept of the deep life stack. I think you'll 01:17:09.600 |
like it. Check it out. So we'll call today's deep question. How do I rebuild my life into something