back to indexWhat To Do When You Feel Like Doing Nothing (Unmotivated, Burnt Out & Unproductive) | Cal Newport
Chapters
0:0 Finding focus in distracting times
27:42 How can I convince my boss to stop interrupting me?
34:47 Should I switch jobs?
37:6 How do I integrate unpredictable calls into an otherwise structured schedule?
40:51 What’s the ideal reading ratio of difficult to easy books?
44:9 I just turned 30. Am I too late to apply the slow productivity principles?
50:28 Using lifestyle-centered career planning to improve work and pursue a hobby
55:33 Switching roles to an unstructured team
65:9 Two Wild Deep Work Sightings
00:00:00.000 |
I just got back from a month spent up at my undisclosed location up north. 00:00:06.200 |
I went up there in part to cultivate a quieter mind so I could think deeply about the new 00:00:15.920 |
Our nation's political news, however, had a different plan for me. 00:00:20.760 |
It was early in my trip that we had that fateful Joe Biden debate performance. 00:00:28.160 |
My trip ended with the current president bowing out of the ongoing race, and somewhere in 00:00:37.060 |
In other words, for a DC resident trying to go get away from distractions, the most distracting 00:00:42.980 |
possible stuff was happening, and it all fit exactly within the 25 days that I was up in 00:00:51.780 |
So I thought this was a good excuse to talk about a topic that a lot of you have actually 00:00:55.280 |
written me about in recent days, which is how do you focus during distracting times? 00:01:04.040 |
I have six pieces of advice as well as two initial caveats for thinking about the role 00:01:12.260 |
of focus and concentration in times where there's distractions that are crossing past 00:01:18.400 |
the normal threshold and to a place where they can be almost crippling in their ability 00:01:23.240 |
to grab and keep grabbing your attention and drain your energy. 00:01:33.400 |
So the goal is not to be an automaton grimly working deeply while Rome burns around you, 00:01:43.560 |
During an acute breaking news event, while the event is still unfolding, I think it is 00:01:50.480 |
completely fine to say, "I'm not working today," right? 00:01:55.340 |
If the event seems highly salient or important or historic, be it something that's happening 00:02:00.760 |
in the larger world or an upheaval happening in your own personal life, something is happening 00:02:05.560 |
to someone you know or to where you live or it's a weather event or whatever it is, don't 00:02:12.480 |
Don't do like, "I'm kind of working, not very well, but really this other disruptive thing 00:02:17.680 |
It's completely fine to say, "I am going to figure out what is going on. 00:02:22.440 |
I'm going to spend some time just processing the information," okay? 00:02:27.360 |
This is where you might say, "I'm going to rabbit hole on everything I can read online 00:02:31.840 |
This is where you might say, "I'm just going to disappear for a few hours to go for a walk 00:02:35.200 |
and process my emotions based on some big disruptive news I just got." 00:02:40.160 |
And in fact, the very reason why we have a hard time with this notion of like, "Hey, 00:02:44.480 |
if something huge is happening, don't work that day," the very reason we have a hard 00:02:48.560 |
time with that idea comes back to a concept from my book, Slow Productivity, the concept 00:02:56.640 |
This is actually an indicator of pseudo productivity's insidious grip. 00:03:04.080 |
It is the idea that we use visible activity as our primary proxy for useful effort. 00:03:10.540 |
It's endemic throughout office and knowledge style work. 00:03:13.840 |
It is exactly that mindset that troubles us with the idea of, "I'm going to take a break 00:03:19.600 |
from work because something big is happening." 00:03:21.400 |
Because in a pseudo productivity regime, all that matters is visible activity, so it is 00:03:25.960 |
very risky and visible to not be doing visible work. 00:03:30.160 |
However, if you embrace slow productivity, like I argue in my book, Slow Productivity, 00:03:35.100 |
you care much more about quality results over time. 00:03:37.760 |
And in that context, you realize, "I can't make any reasonable progress towards anything 00:03:41.480 |
quality while this huge breaking news event is happening today, so why would I even bother 00:03:46.920 |
When you care about productivity at a big time scale, it's not that difficult. 00:03:51.040 |
It's not that avant-garde or radical to say, "Something big just happened, so let me focus 00:04:01.720 |
During the immediate aftermath of a big event or during breaking news itself, slow productivity 00:04:07.160 |
says, "It's fine not to work," and in fact, you're just doing a show, you're putting on 00:04:12.680 |
So all the advice I have going forward is not about when something's acutely happening, 00:04:19.700 |
It's not like in my example, oh, there's this disastrous debate happening. 00:04:25.640 |
It's the three days after, four days after, five days after, where now it's just chatter, 00:04:32.240 |
Now it's just people making things up, people having ideas, prognostication, rumors, and 00:04:38.560 |
That is where you can have this long-term destabilization of your focus. 00:04:45.760 |
Now, let me, again, before we get to the six pieces of advice, let me give you a foundation 00:04:49.920 |
for the six pieces of advice that are going to follow. 00:04:57.560 |
Winifred Gallagher's 2009 book, Wrapped, R-A-P-T. 00:05:02.200 |
Two key quotes from Gallagher that are going to sort of set the foundation for the advice 00:05:07.720 |
Quote number one, "Life is the sum of what you focus on." 00:05:13.200 |
Quote number two, "Living the focused life is not about trying to feel happy all the 00:05:19.080 |
Rather, it's about treating your mind as you would a private garden and being as careful 00:05:23.400 |
as possible about what you introduce and allow to grow there." 00:05:29.040 |
Gallagher is hitting the foundation of the advice that follows, which says, "Your experience 00:05:32.200 |
of the world is determined by what you pay attention to." 00:05:36.120 |
So especially during periods where there are many things to pay attention to that are going 00:05:40.400 |
to give you a grim or urgent or anxiety-producing understanding of the world, this is when it's 00:05:45.320 |
most important to be very careful about your attention, to treat your mind like a private 00:05:50.000 |
garden and not let all of these diversionary weeds take root. 00:05:55.760 |
So with that caveat and foundation in mind, six pieces of advice for focusing during distracted 00:06:03.440 |
Tip number one, go into what I call newspaper mode. 00:06:08.840 |
And what I mean by newspaper mode is I'm actually imagining, for the sake of an example, earlier 00:06:16.680 |
time periods in which the printed newspaper was your only mode of receiving new information 00:06:23.200 |
about anything happening outside of your immediate vicinity. 00:06:26.480 |
Let's think, for example, like colonial America, 18th century America, Benjamin Franklin times. 00:06:36.480 |
The news would come in, they would print what they had, you could read the paper, whatever 00:06:41.400 |
the primary paper, maybe there was two competing papers in your colonial town. 00:06:45.300 |
Now you knew everything you could learn that day about what was going on around the country 00:06:49.880 |
And there was really no new information to get until the next edition of the paper came 00:06:54.680 |
That's the mode you should go into during distracting news periods in our modern times 00:07:01.600 |
Here is going to be my sort of daily ingestion of relevant information. 00:07:10.920 |
I can let everything else aggregate, be filtered and thought about before that, and then the 00:07:15.000 |
next day I can check in once again with what's going on. 00:07:19.320 |
If that was good enough for Samuel Adams and Benjamin Franklin and John Adams and Thomas 00:07:27.200 |
Jefferson during the ultimate American breaking news event, which was incipient revolution 00:07:34.000 |
against the Brits, then it's good enough for you today, trying to know what's going on 00:07:43.640 |
People get nervous about this, but remember, you're not Anderson Cooper. 00:07:47.920 |
You don't need to have like this up to the minute breaking news. 00:07:53.440 |
I think people feel like they're cable news producers when these breaking news events 00:07:58.840 |
They're gathering all this information as if they're in front of an audience trying 00:08:05.720 |
The world will be okay if you're not completely up to speed on what's going on with a presidential 00:08:11.840 |
campaign to which you have no direct impact or control. 00:08:18.480 |
Social media makes people feel like they can be breaking news producers. 00:08:22.960 |
Tip number two, move up the information food chain. 00:08:27.600 |
So remember back in school, they used to talk about the food chain and it was sort of pyramidal. 00:08:32.160 |
You had this sort of base of a really big base of algaes and plants that survive off 00:08:41.120 |
And then you had smaller things like in the ocean, you would have smaller things like 00:08:50.000 |
And then slightly bigger fish would eat those and a bigger fish would eat those. 00:08:54.240 |
And as you moved up the food chain, you got less and less animals. 00:08:56.800 |
It was sort of like concentrating the original energy. 00:09:00.200 |
I think about online information in the same way. 00:09:03.320 |
At the bottom, the digital information equivalent of algae is just chatter on social media. 00:09:09.640 |
It's just lots of information, a lot of angling for clout or for attention of all sorts of 00:09:16.080 |
like mixed quality, huge amounts of redundancy. 00:09:19.280 |
It's just sort of these massive proverbial algae mats of just stuff. 00:09:24.700 |
And then as you move up the information food chain, this information gets digested and 00:09:29.400 |
reconstituted into larger sort of more highly caloric sources, if we're going to be sort 00:09:39.800 |
So you have like everyone just, I saw this, what about this? 00:09:44.480 |
And then maybe that gets aggregated in the people of more influence, but are still kind 00:09:47.160 |
of making takes based on what they're seeing. 00:09:49.480 |
And then that itself gets integrated into news articles to do all sorts of other sorts 00:09:56.360 |
And then there's sort of the analysis pieces that are reading those articles and you sort 00:09:59.480 |
of move up this food chain and things get more processed and more clarified and more 00:10:04.720 |
Move up the information food chain during these periods of breaking news. 00:10:14.600 |
That means TikTok, that means Twitter, that's going to be Instagram, that's good. 00:10:19.960 |
That you need higher quality, more concentrated calorie sources for what you're going to consume. 00:10:29.000 |
So that's probably going to mean major newspapers. 00:10:32.540 |
Maybe you have like an independent media source you really trust, like a particular commentator 00:10:35.600 |
who has a newsletter or a podcast and you have a relationship with that independent 00:10:41.080 |
So like you have one of those, maybe one or two major newspapers that you're sampling 00:10:46.360 |
You want the higher quality stuff during breaking news. 00:10:49.200 |
Because it's smaller, it's more self-contained. 00:10:52.000 |
You can't follow that like you can the lower quality, lower caloric sources that there's 00:10:57.200 |
If there's endless mats of this information, you can swim among that algae forever. 00:11:01.480 |
There's only so many, you know, your independent news source that you trust. 00:11:07.400 |
The newspaper you're following, here's their three articles on this. 00:11:11.000 |
So it's not as conducive to being lost for extended periods of time and consumption. 00:11:16.720 |
I wanted to interrupt briefly to say that if you're enjoying this video, then you need 00:11:21.220 |
to check out my new book, Slow Productivity, The Lost Art of Accomplishment Without Burnout. 00:11:28.680 |
This is like the Bible for most of the ideas we talk about here in these videos. 00:11:34.120 |
You can get a free excerpt at calnewport.com/slow. 00:11:47.360 |
What I mean by that is seek out activities, both professional and personal, that you can 00:11:55.120 |
So like creative projects, going out on adventures, getting lost in a movie or a good book, playing 00:12:00.120 |
board games with others, athletic pursuits and training, et cetera. 00:12:04.320 |
Find ways to get lost in what you're doing, to enter what my Haley Chicks at Mihaly would 00:12:11.280 |
Well, part of what happens during these breaking news moments is that your mind has a sort 00:12:16.320 |
of anxious rumination that creates chemicals. 00:12:19.120 |
You feel it as like a background hum of anxiety. 00:12:22.200 |
Getting lost in an unrelated activity is like a cleaning pass. 00:12:30.040 |
It's like we're going to come in and power wash the brain here a little bit, reset what 00:12:35.040 |
It's very good for, especially to get out of the cognitive shock of something really 00:12:42.720 |
It really helps you keep on top of the negative chemicals that that generates. 00:12:49.600 |
Tip number four, implement a hard day protocol, HDP. 00:12:56.040 |
This is something I have used many times for many different occasions in my life. 00:13:00.480 |
We've talked about it before on the show, but it's a very pragmatic combination of ideas 00:13:05.320 |
from both cognitive behavioral therapy and acceptance commitment therapy. 00:13:10.280 |
So there's a thing that is this acute source of stress for you. 00:13:13.520 |
Breaking news event is an acute source of stress for you in your life. 00:13:16.040 |
It's the hurricane is moving up the coast and some of the tracks show it coming towards 00:13:21.760 |
your city and it's, you know, I am so anxious about this, right? 00:13:27.040 |
Hard day protocol says you get two check-ins a day, right? 00:13:32.240 |
You do a check-in, you get the information you have, and then you do some cognitive behavioral 00:13:37.240 |
So you go through and you actually identify what you would call the biggest distortions 00:13:44.800 |
Well, you know, you're predicting the future here. 00:13:49.520 |
You're being black and white in your thinking. 00:13:51.120 |
So you actually push back against your thinking, point out the distortions. 00:13:55.320 |
You sort of end the session with like, here's the reality for better, for worse. 00:14:02.840 |
You sort of think it through in a non-distorted, calm way. 00:14:09.800 |
Your next session will be later in the day where you can open back up, check back in 00:14:14.080 |
and do similar thoughts, pointing out distortions and ending with like, here's where I stand 00:14:22.760 |
When your mind ramps up chemical induced rumination, let's think about this. 00:14:28.600 |
Let's go back through what might happen with a hurricane. 00:14:31.480 |
Let's go back through with what's happening politically. 00:14:37.240 |
But we went through this during the morning session and we ended that morning session 00:14:40.680 |
shutting things down, pretty okay with the way things stood. 00:14:44.200 |
Like we had a good plan and we're going to check back in this evening. 00:14:47.080 |
So like, even if I got something wrong in that morning session, we should be more worried 00:14:51.520 |
We'll figure that out in our pre-scheduled evening check-in, but right now I'm not going 00:14:57.560 |
This is for five o'clock whenever I've scheduled my evening check-in. 00:15:01.100 |
And so you're able to respond to the urge to ruminate without actually ruminating on 00:15:06.880 |
the substantive details of the thing causing anxiety. 00:15:10.680 |
This is highly effective, especially if you're doing this for an extended period of time 00:15:15.020 |
because it allows you to get out of the ruminative grooves getting deeper and deeper. 00:15:20.600 |
It confines your thinking to smaller points of time. 00:15:23.960 |
The urge to ruminate is past quicker and it can really get you out of a cycle, this sort 00:15:28.680 |
of cognitive cycle of like, I can't escape thinking about it. 00:15:32.480 |
I call that the HDP or hard day protocol and I deploy it when there's particular acute 00:15:37.680 |
But it's perfect for this breaking news, persistent distraction type setting that we're talking 00:15:44.400 |
If you're having a hard time turning your attention from it, HDP it. 00:15:47.720 |
All right, tip number five, take a break from your phone. 00:15:54.120 |
Clearly in these breaking news moments, it's that ability to kind of keep coming back to 00:15:57.320 |
your phone and feeding the itch to get more information that really draws out the attention 00:16:04.360 |
to stabilizing full impact of these situations. 00:16:10.240 |
So this is a time if there's any to say, I need to temporarily but drastically change 00:16:18.000 |
At work and at home, you need to go hardcore on the phone for your method. 00:16:21.120 |
There's a place where your phone is plugged in. 00:16:23.520 |
If you need to use it to text someone or check messages, you go to where it's plugged in. 00:16:27.160 |
You need to look something up, you go to where it's plugged in. 00:16:30.440 |
This doesn't prevent you from using your phone, but it prevents you from having it next to 00:16:46.280 |
You have to get up and go somewhere else to do it. 00:16:49.080 |
Just that friction is going to greatly reduce the amount of times you're actually on that 00:16:53.780 |
During these periods of breaking news, you're having a hard time focusing. 00:16:56.840 |
Take all your social media apps off of your phone. 00:16:59.600 |
Make sure that you are not logged in on Safari on your phone's browser. 00:17:05.240 |
If you are, log out and do not click save password when you log back in. 00:17:12.060 |
So you really want to put a lot of friction in terms of a phone-based check-in on social 00:17:17.520 |
You would have to go to the website and remember your password. 00:17:20.060 |
If your password is easy, make it a pain and write it down somewhere that's like up in 00:17:24.800 |
Like it really is difficult for you to log in to these services on your phone, at least 00:17:30.760 |
And spend more time purposely without your phone accessible at all. 00:17:35.040 |
Drive to go somewhere for a hike and leave the phone in your glove compartment. 00:17:38.860 |
If your car breaks down, you still have your phone, but you don't have it with you while 00:17:43.080 |
Go work at a coffee shop and leave your phone at home. 00:17:52.020 |
People don't need you to jump onto the camera because of breaking news. 00:17:55.120 |
You will be okay if people can't reach you for 60 to 90 minutes. 00:18:00.320 |
So this is a time to drastically reduce your relationship with your phone. 00:18:05.600 |
Tip number six, work on something delightful. 00:18:10.340 |
This is a perfect time to begin work on a new project. 00:18:14.220 |
It could be personal or it could be professional. 00:18:23.440 |
Starting a project is great because that's like the fun part, the particularly fun part. 00:18:26.840 |
You're just planning and reading and researching. 00:18:29.120 |
You know, you're thinking through like, what if I started, maybe you have some sort of 00:18:34.160 |
What if I made like a, had some sort of online portfolio of like the art I'm doing. 00:18:39.720 |
In fact, is there a way to set up something on my tablet so that I could draw each day 00:18:44.040 |
in this program and maybe I could use something like Zapier so that I just like press a button 00:18:49.680 |
and that gets uploaded and automatically goes and then I could have this cool portfolio 00:18:53.680 |
that's updated automatically or you have some personal project you're really interested 00:18:58.720 |
You're like, what if I built this like really elaborate type of animatronic for Halloween? 00:19:01.400 |
Like, well, let me start thinking about what I would need and you can go down these rabbit 00:19:04.560 |
holes, just have something that's delightful that is completely unrelated to the breaking 00:19:08.820 |
news that's going on and is unrelated to any other sort of urgent or stress producing part 00:19:14.960 |
It just gives your mind again, a cleansing state to go into. 00:19:19.600 |
The more of these cleansing states you get into in the day, the least you let these negative 00:19:24.760 |
chemicals sit around and stagnate and cause larger corrosion within your sort of persistent 00:19:33.520 |
I'll read all six real briefly here again for how to maintain some notion of focus and 00:19:38.960 |
cognitive health during distracting periods of sort of distracting news periods. 00:19:43.160 |
One, go in the newspaper mode to move up the information food chain, three, seek flow states, 00:19:51.440 |
four, implement a hard day protocol, five, take breaks from your phone and six, start 00:20:03.480 |
So I'm sure Jesse, now that I'm home from trying to quiet my mind up north, all breaking 00:20:09.560 |
news is going to stop and we'll enter just an extended period. 00:20:14.120 |
For like the last few years, it just happened year after year, just happened to time with 00:20:20.240 |
What consistently was the thing that would inject distracted into my life? 00:20:27.360 |
Like for the last three years, it's been the sort of dismantling of the Washington Nationals 00:20:35.280 |
And for multiple years, it was like this major injection of distraction. 00:20:39.520 |
I'd be like, okay, I'm up here, I'm just thinking, I'm relaxed, I'm away from it all. 00:20:44.080 |
And then boom, we're trading Juan Soto or boom, Scherzer and Trey Turner are gone. 00:20:49.360 |
It was like years after years, that was my main source of distraction. 00:20:52.960 |
And this year finally, I was like, we're well along in the rebuild. 00:20:58.400 |
There's no like tear down blockbuster trades going to happen. 00:21:01.040 |
Like this will finally be a calm few weeks while I'm up there and in the political universe 00:21:11.720 |
I think one of these vacations, it was like the Delta variant of COVID. 00:21:21.520 |
With the hikes, as you talked about in a previous episode as well, can you bring like a pet 00:21:31.400 |
Or I didn't add this tip, but another tip is like, hang out with people who just like 00:21:35.480 |
are completely disconnected from the thing you're trying to get away from like, yeah, 00:21:42.320 |
Well, they want to talk about mountain biking and like what's going to, you're going mountain 00:21:52.400 |
If you're trying to get away from political news, because everyone here is like involved 00:21:57.400 |
I mean, it's like all around this are people who work at the white house. 00:22:01.840 |
You have like Jamie Raskin lives down the street. 00:22:04.840 |
The Obama's former chief of staff is the other way down the street. 00:22:11.920 |
It's very difficult to get away from politics in this town. 00:22:17.680 |
So you got to find people that's, I think that's another good idea. 00:22:24.200 |
Like I'm caught up in this political stuff and there's so much news and it seems really 00:22:27.760 |
disruptive and, and I'll tell you the more time they spend in it, the more apocalyptic 00:22:33.240 |
I think that's just the way these information sources go. 00:22:35.400 |
And the people who manage their attention, Winifred Gallagher style during these times, 00:22:39.440 |
they know what's going on, but they make it through this, like it'll be okay. 00:22:45.840 |
It was like during the pandemic, the people who were like, I'll hear what I need to hear, 00:22:51.400 |
but I'm not going to spend a lot of time thinking about it outside of that. 00:22:54.160 |
Like let me just focus on the things I can control. 00:22:56.760 |
Like okay, my business has changed, so let me focus on like this new pivot that can work 00:23:01.460 |
I mean, I want to know vaguely what's going on with like restrictions, but I'm not following 00:23:07.000 |
I got a dog and you know what, they were way less anxiety ridden and they, and in the end 00:23:14.200 |
They came out of it like nothing would have been gained for them to have been like completely 00:23:19.520 |
They hear the information they needed was like an hour a week. 00:23:29.120 |
So, you know, controlling your attention has never been more important than this digital 00:23:32.840 |
age where it is so easy to be completely hijacked. 00:23:37.560 |
So we've got some cool questions coming up, but before we do, let's hear from a sponsor. 00:23:44.400 |
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Notion is a place where any team can write, plan, organize, and rediscover the joy of 00:25:13.380 |
It's a workspace designed not just for making progress, but getting inspired, right? 00:25:18.720 |
So it's an AI powered workspace where every day, everything takes care of itself. 00:25:24.240 |
Meetings have summaries, docs find themselves, and every question has an answer. 00:25:28.360 |
Notion has long been used by fans of the show as a place to build sort of custom web-based 00:25:36.360 |
You can have the information that's vital for whatever you do. 00:25:40.600 |
You can build these really intuitive, useful, different views for the data, different ways 00:25:47.040 |
I have seen everything from really big companies using Notion to build out tools for like their 00:25:52.480 |
mission critical information to, and I get a lot of emails from people that do this, 00:25:56.680 |
people's just building their own sort of geeked out custom task management systems using it. 00:26:02.560 |
Notion played a big role in our relationship with our ad agency here at DeepQuestions. 00:26:06.640 |
They built out this great tool with it for tracking ad reads, or we could see, for example, 00:26:12.240 |
what ad reads are coming up week by week, or we could change the view and say, give 00:26:16.680 |
me all of the ad reads for this particular company. 00:26:20.200 |
It gave us, we could jump to an interface then to enter in the timestamps and downloads 00:26:25.380 |
It just was a tool that super simplified dealing with all the data surrounding our ad reads. 00:26:30.480 |
So Notion is like incredibly versatile, but what I really like what they're doing is integrating 00:26:34.760 |
AI increasingly native to the tool, which really makes it fun to use and it upgrades 00:26:43.040 |
The Notion AI tools help you turn knowledge into action. 00:26:47.480 |
You can have it like summarize the meeting notes you're storing in there, automatically 00:26:52.680 |
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And when you use our link, you'll be supporting our show. 00:27:19.520 |
All right, Jesse, let's get on to some questions. 00:27:31.760 |
My boss demands that I be constantly available during work. 00:27:35.800 |
This interrupts my deep work sessions as I'm constantly getting interrupted with notifications. 00:27:41.480 |
It'd be funny if it turned out that Krishna works for me. 00:27:44.880 |
Krishna, Krishna, are you doing deep work right now? 00:27:49.160 |
Why aren't you answering me if you're doing deep work right now? 00:27:51.320 |
You need to answer me immediately to let me know if you're doing deep work. 00:27:55.000 |
You know what, we're going to put a standing Zoom meeting so we can talk about why you 00:27:58.080 |
need to check in with me about whether you're doing deep work right now. 00:28:01.280 |
Okay, Krishna, first of all, my condolences, man, I hate that. 00:28:07.420 |
Anyone who has read any of my books on digital knowledge work knows that that type of management 00:28:15.560 |
I'm going to give you three ideas, Krishna, just like a menu. 00:28:19.440 |
So depending on the reality of your work and the particular psychological makeup of this 00:28:24.800 |
particular boss, you can see which of these options seems more realistic. 00:28:29.820 |
One of course is the long discussed deep to shallow work ratio conversation. 00:28:35.320 |
This goes all the way back to my book, Deep Work, where you sit down with your boss and 00:28:44.200 |
Deep work is where I do the actual copywriting, but shallow work is where you and I can discuss 00:28:50.000 |
and we coordinate what I should be working on and I get updates and there's other administration 00:28:58.640 |
What's the ideal ratio of deep to shallow work for me for my job that produced the most 00:29:05.760 |
What's critical when you're talking about deep to shallow work ratios is that you make 00:29:11.480 |
it clear that a session does not count as a deep work session if there's context switched 00:29:19.200 |
So for an hour to count as an hour of deep work, it really has to be an hour of you working 00:29:23.480 |
without also answering slacks or emails or calls. 00:29:29.360 |
The right way to talk about this, and this is drawing more from a world without email 00:29:33.120 |
and slow productivity to get more into this, the right way to talk about this is cognitive 00:29:38.240 |
So the deep work cognitive state is defined in part by sustained focus, which allows the 00:29:45.320 |
relevant neural networks within your brain to be activated and unrelated networks to 00:29:53.440 |
So if you're in a state where you're checking things or responding to things, you don't 00:30:04.800 |
It's not determined by the primary activity that you're doing during that time period. 00:30:09.280 |
It's determined by the cognitive state during that time period. 00:30:14.560 |
A lot of people have reported to me that they went into having this conversation with their 00:30:20.600 |
bosses convinced that it would be a no go because they were in an office where it was 00:30:32.720 |
And then they have this conversation and the boss is like, oh, 50/50 would be good. 00:30:37.080 |
And they immediately accommodate you being able to work when you work deeply and not 00:30:42.600 |
That people are often surprised by the magnitude of changes that happen. 00:30:46.400 |
These cultures that you think are entrenched in your workplaces are often arbitrary, more 00:30:51.120 |
malleable than you think if you have the right tool for dislodging them, which is something 00:30:55.200 |
like this, a positive metric that's about optimizing value for the company and not about 00:31:05.760 |
Like, hey, I do a lot of copywriting, but there's often updates and stuff that happens. 00:31:10.700 |
There's a lot of interaction I need to do with you, boss. 00:31:14.600 |
We should have beginning of the day and at two o'clock these pre-scheduled real-time 00:31:21.240 |
So Krishna works remotely, so it'd be on the phone or on Zoom or something. 00:31:28.040 |
Okay, great, let's check in back again at one-thirty or two. 00:31:34.480 |
And you can make the argument that these twice-a-day check-ins are going to very efficiently keep 00:31:40.040 |
you coordinated and actually free the boss from the burden of having these ongoing back-and-forth 00:31:47.880 |
email-based or Slack conversations that he or she has to keep track of and they're bouncing 00:31:55.800 |
Remember, from the point of view of the person talking to you, from the point of view of 00:31:58.960 |
your boss, they probably dislike these drawn-out back-and-forth conversations as much as you 00:32:07.520 |
Like we have this very concentrated check-ins. 00:32:09.320 |
If I have issues, I know exactly when we're going to talk and that I can get you. 00:32:12.840 |
I don't have to just send it off in an email and just I don't know when the response is 00:32:17.080 |
So twice-a-day check-ins might be a solution for both parties here. 00:32:21.200 |
The third idea, and you can actually add this idea onto the first two. 00:32:25.320 |
This comes from my book, A World Without Email, add a safety valve. 00:32:30.360 |
So for almost any type of more structured communication process that you suggest, it's 00:32:36.620 |
often useful if you think there's going to be some resistance from other people involved 00:32:41.620 |
to put in what I call a safety valve, a way they can always reach you if they need to 00:32:48.320 |
The key is to add enough friction to this that it's not something that you would easily 00:32:54.200 |
For instance, here is my personal cell phone number. 00:33:01.280 |
I have it in do not disturb mode when I work. 00:33:03.840 |
So I don't see text messages, but calls come through. 00:33:08.400 |
So if, for example, there is something really urgent that comes up before our next scheduled 00:33:15.440 |
check-in or when I'm in the middle of a deep work session, you can just call me on my personal 00:33:28.000 |
So often it's fears of particular rare outcomes that prevent bosses from agreeing to new communication 00:33:39.060 |
If there was emergency X, I could call you, right? 00:33:42.560 |
But it's high enough friction that they're not going to do it unless it's a true emergency. 00:33:47.140 |
If you let it be text messaging, too low friction. 00:33:57.120 |
But a call is high enough friction that it has to be sort of more of a legitimate emergency. 00:34:01.040 |
So the safety valve method works well because it's what finally helps convince like your 00:34:05.960 |
boss or your team we can do this more structured communication because the worst case scenarios 00:34:12.280 |
But the friction is high enough that they basically won't. 00:34:18.880 |
Your boss is thinking like, "Oh, I can get them whenever I need to. 00:34:24.280 |
And so you end up actually getting the system for the cost of like once a week you get a 00:34:31.400 |
So safety valves is the third thing to suggest. 00:34:36.240 |
"I'm comfortable with my current job, but it's risky. 00:34:47.840 |
Because actually the best way from a career evolution perspective to leave a startup to 00:34:55.320 |
go to something else is actually the startup failing because that's not on you and it makes 00:35:02.120 |
You're like, "Oh, this is someone who has been in other startups and has had this role 00:35:06.760 |
Yeah, most startups don't work, but now they're available. 00:35:10.720 |
So you actually have more, I think it looks better and you have more leverage in the technology 00:35:16.320 |
startup world if you came out of a startup that didn't make it as opposed to, "I left 00:35:23.280 |
a startup when it was still rock and rolling." 00:35:25.760 |
Then people are like, "What's going on there? 00:35:28.800 |
They're like, "We need to get someone better in here." 00:35:34.080 |
However, take advantage of the flexible or sort of building the plane while it's in the 00:35:40.600 |
air nature of startups to max out your career capital acquisition while there. 00:35:45.800 |
So career capital, for those who don't know it, is a concept from my book, So Good They 00:35:51.200 |
It is my term for your rare and valuable professional skills. 00:35:55.760 |
Career capital is your primary tool for crafting your working life towards things that resonate 00:36:05.220 |
Don't squander that flexibility by being Captain Slack. 00:36:09.180 |
What I'm offering here is a jack of all trades. 00:36:12.040 |
I answer everyone's questions at all hours of the day, and it's all sort of small stuff, 00:36:16.520 |
but I'm kind of like this useful glue that kind of helps everyone else do what they're 00:36:21.160 |
No, you want to be building up demonstrative skills. 00:36:24.100 |
Hey, why don't I take on our API architecture? 00:36:29.920 |
Because that is a really valuable thing to know how to do, and I'm going to dive into 00:36:36.840 |
I'm going to learn how to do our digital marketing. 00:36:40.600 |
So use the flexibility and autonomy of startups to build up skills you think are going to 00:36:46.560 |
be very valuable with whatever comes next, because the more rare and valuable skills 00:36:51.440 |
you have, the more control you're going to have about the nature of your work. 00:37:04.160 |
My days are largely time-blocked, and I do stuff like transcribing recordings, phone 00:37:09.000 |
interviews, some in person, research, reading, and writing. 00:37:12.800 |
My problem is dealing with source phone calls. 00:37:15.240 |
How can I prevent unpredictable source phone calls from interrupting my focus on other 00:37:25.880 |
Not so much incoming source phone calls, but for a lot of my journalism, I have to set 00:37:34.240 |
And what happens, this is what this reporter, I believe, is talking about. 00:37:39.120 |
What happens is it becomes very disruptive, because your instinct when you're asking someone 00:37:44.660 |
to call you or do an interview with you is to be as flexible as possible. 00:37:51.040 |
And just sort of everything that's not currently booked with a meeting or appointment is on 00:37:56.760 |
But then you get this sort of scattershot of meetings and trips that eats up your time 00:38:03.600 |
Like, I can't write every morning because three mornings out of five, I have a call 00:38:06.840 |
this morning and I have to go see this source this morning. 00:38:10.080 |
The best thing you can do is have what I think of as like very granular ranges for when this 00:38:14.600 |
type of stuff happens, both outgoing and ingoing. 00:38:19.040 |
So for example, you might say Tuesday, Wednesday, Thursday, any time in the afternoon is loosely 00:38:29.960 |
You can tell sources, you're like, "Hey, yeah, just let me know. 00:38:32.960 |
In fact, I'm usually always around Tuesday, Wednesday, Thursday afternoons. 00:38:38.200 |
So you're kind of directing the incoming towards those periods. 00:38:40.360 |
And when you were scheduling meetings, outgoing meetings, "Hey, when can we talk about this?" 00:38:45.480 |
Instead of just saying, "When are you free next week?" 00:38:48.800 |
You say, "When are you free Tuesday through Thursday in the afternoon?" 00:38:53.040 |
That's when I typically do this type of stuff. 00:38:57.520 |
This now constrains the sort of range, the territory within your schedule in which these 00:39:02.080 |
type of disruptions happen, which means Monday and Friday, you can really go in an autonomous, 00:39:09.960 |
Every single morning, you can work in an undistracted way pretty predictably. 00:39:14.920 |
So it's not a super narrow range, like I do my calls from 3 to 3.43 on Thursdays. 00:39:21.160 |
And if you cannot do it then, then we will not talk. 00:39:23.400 |
If you get that restrictive, you're going to have no sources. 00:39:25.720 |
But if you're talking like half the week, half the days, you would be surprised, right? 00:39:30.680 |
And sometimes maybe people have to go forward a couple of weeks for that work, but people 00:39:34.320 |
In fact, people like having a little bit of constraints, right? 00:39:37.720 |
What do we really dread worse from a cognitive effort standpoint than when you get that email 00:39:43.080 |
from someone, you're like, "Yeah, we can talk." 00:39:44.800 |
And they say, "When is good for you next week?" 00:39:49.080 |
You're talking to like 40 or 50 possible available hours, like, "Do I just pick a couple? 00:39:54.440 |
Do I give you every single hour that's free?" 00:39:56.360 |
It's actually nice to have some constraints, like, "Which afternoons, Tuesday through Thursday, 00:40:02.240 |
And now you're like, "Oh, there's two times in there I'm free." 00:40:04.160 |
You've made my job in answering your question easier. 00:40:13.120 |
I mean, I'll be doing something similar with my upcoming temporary administrative role. 00:40:18.560 |
I will have these sort of rough ranges where I'm like, "This is when we set up. 00:40:25.800 |
You can call me any time during these periods if you have a question." 00:40:28.320 |
I'm definitely gonna be trying something similar because I need every morning, I really want 00:40:32.360 |
every morning, if I'm not teaching, I want every morning free for writing, and I want 00:40:36.440 |
at least one day a week where like I'm gonna get that full day pretty autonomously working 00:40:41.760 |
So I'll report back how that works, but that would be my suggestion. 00:40:49.120 |
"At the start of every month, I look forward to your review of the books you read. 00:40:53.200 |
I can't come close to reading five books per month, but I do enjoy reading. 00:40:56.840 |
My question is about reading difficult and long books. 00:41:01.840 |
What's the ideal ratio of reading difficult to easy books for someone in my shoes?" 00:41:06.280 |
- Well, first of all, Carolina, I think you probably could read five books a month. 00:41:10.520 |
You know, again, the easiest thing to do here is stop using your phone so much. 00:41:14.600 |
Most people's phone usage is already right there, about five books a month worth of reading. 00:41:18.920 |
The second thing you can do is just integrate reading as a default activity to more parts 00:41:23.740 |
It's like what you do when you eat lunch, it's what you do at the end of the day. 00:41:27.680 |
I have a pretty busy schedule, but the books still sort of add up. 00:41:32.440 |
All right, but to get to your specific question, long books, we say hard books, I'm thinking 00:41:39.360 |
A couple things I would suggest is when it comes to difficult books, pick those that 00:41:44.780 |
If you make it a chore, it's gonna be very hard to get through. 00:41:47.120 |
So if you're reading a big book, it's because you're fascinated in what that book is about. 00:41:53.300 |
Big books, hard books, it's good to have a regular time for those. 00:41:56.200 |
I often do this where, you know, like I need to read a big book on like AI policy or like 00:42:02.560 |
right now I'm reading for an intellectual biography of Thoreau, which useful context 00:42:10.320 |
for the introduction of my new book, we're gonna be talking about Thoreau. 00:42:13.540 |
And like when I was on vacation, it was, that's just what I do first thing in the morning 00:42:17.400 |
even before like my kids wake up is like get in a reading session of this book. 00:42:20.960 |
And it's like the slow and regular, like now you just do that. 00:42:26.680 |
Combine the big books like shorter, funner stuff. 00:42:28.720 |
If you're just only reading the big book and you can't read anything else till it's done, 00:42:33.480 |
its footprint is too big and you go too long without being able to read anything else. 00:42:37.040 |
And you encounter new books you hear about that seem fun or exciting. 00:42:40.240 |
You don't get to them because you're waiting for this big book to end and you're going 00:42:44.320 |
So just have that like steady time for reading the difficult book and be okay with it taking 00:42:49.160 |
a very long time and then like still have like fun books you're reading outside of that. 00:42:56.520 |
I mean, unless you have a podcast where you actually have to report on your reading each 00:43:01.440 |
So what's important is that like you're constantly engaged in books you like. 00:43:05.800 |
Sometimes you make more progress than others, but that you're enjoying the time you're spending 00:43:10.080 |
doing that intellectual activity as opposed to shallower intellectual activities like 00:43:16.520 |
So for that morning session where you read the Thoreau book, how long would, like half 00:43:24.440 |
So when I first got up there, I finally finished reading The Coming Wave, which is just like 00:43:30.700 |
an AI book that everyone's reading, written by the co-founder of DeepMind. 00:43:39.240 |
And I'll probably ramp it up a little bit, you know, it just depends on the day. 00:43:42.560 |
It'll take me a while to read, but I don't really care. 00:43:45.720 |
I want that background though, so I can talk with more confidence about Thoreau and just 00:43:49.200 |
sort of finishing this whole book is going to give me, give me that confidence. 00:43:56.400 |
Oh, is it our next question, our slow productivity corner? 00:44:03.160 |
So for those who are new, we have one question every week that is relevant to my new book, 00:44:13.280 |
Slow Productivity, The Lost Art of Accomplishment Without Burnout. 00:44:22.920 |
It's like the source Bible for 60% of what we talk about on this show. 00:44:26.120 |
So check out slow productivity if you haven't. 00:44:28.280 |
Okay, Jesse, what is our slow productivity corner question of the week? 00:44:36.560 |
I feel like my mind doesn't fully trust the slow productivity approach. 00:44:40.080 |
I feel like I've started too late and should have adopted these strategies five to 10 years 00:44:44.920 |
I still have high ambitions for my professional and creative life, but deep down I worry that 00:44:50.760 |
Oh my, if 30 is too late, Jesse, we're in trouble. 00:44:59.800 |
The way I think it's useful to think about career and your age is the decade approach. 00:45:05.120 |
You've got your 20s, you have your 30s, you have your 40s, you have your 50s, et cetera, 00:45:10.600 |
For most people, your 20s is just about getting on your feet, becoming an autonomous adult, 00:45:16.240 |
having a job, holding down a job, saving a little money, having a place to live. 00:45:21.280 |
It's just, hey, I want to, while still just like enjoying being an adult for the first 00:45:25.240 |
time, your 30s really, especially in like a knowledge work context, right, where jobs 00:45:31.440 |
are more fluid and the potential promotion ladders or advancement ladders are long and 00:45:40.280 |
Your 30s then are about, okay, now I want to like figure out my professional life, figure 00:45:45.120 |
out, make my, like this is where I want to live, this is where I want to do, I want to 00:45:50.200 |
be able to support myself and support my family. 00:45:54.520 |
Like this is where I figure out what I want my life to actually be like. 00:46:00.600 |
Perfect time to start thinking about slow productivity. 00:46:03.800 |
New to it, in your young 30s, I'm going to highlight a couple of things to focus on right 00:46:09.560 |
I would really start with actually principle three, obsess over quality. 00:46:14.920 |
This is the right time to change your mindset towards. 00:46:17.800 |
I'm going to figure out something that is really important in like what I do or what 00:46:22.920 |
And I'm going to master this like Jiro the Sushi Chef and Jiro Dreams of Sushi. 00:46:31.060 |
Like now I'm going to start really caring about mastery because that obsession over 00:46:36.460 |
mastery of something that is valuable, it could take one to three years so you really 00:46:42.360 |
But that's perfect timing to start this in your 30s. 00:46:44.840 |
That's going to be the engine for everything else. 00:46:47.440 |
For one thing, as I talk about in my book, as you really obsess over mastery of something 00:46:51.920 |
that's valuable, you're going to find more meaning in your work. 00:46:55.560 |
It's a key time to find more meaning in your work because if you don't, the excitement 00:47:00.160 |
of just I have a job from your 20s has worn off and you might stumble towards a sort of 00:47:06.440 |
So this is a good time to find meaning in your work. 00:47:09.480 |
Two, it is going to make pseudo productivity, it's going to make this potentially sort of 00:47:15.840 |
crippling addiction to activity for the sake of activity seem increasingly absurd. 00:47:23.360 |
So a slower productivity approach is not going to be something you're convincing yourself 00:47:28.480 |
A slower productivity approach is instead going to become self-evident. 00:47:33.120 |
And three, as you get good at things in your early 30s, there's your career capital, there's 00:47:42.800 |
Your employer doesn't want to lose you, other employers want you. 00:47:45.820 |
Now you can start getting interesting as your 30s go on. 00:47:53.760 |
I want to be, you know what, I want to live up by like the White Mountains in New Hampshire 00:47:57.120 |
and do my job remotely and do it at 75% time. 00:48:00.520 |
This is where if you've become excellent at what you do, people are like, okay, sure, 00:48:11.320 |
So obsess over quality right now is going to give you lots of advantages. 00:48:16.560 |
If I was going to point towards a second thing to do right now, I would say this is a great 00:48:22.320 |
If you haven't tried this exercise yet, figure out where for like, think of the second half 00:48:28.280 |
Think of the right timeframe if you're 30 even right now. 00:48:32.040 |
What do you want your day-to-day life to be like in the second half of your 30s? 00:48:34.840 |
All aspects of your life, like where you live, the rhythm of your day, who's around you, 00:48:38.800 |
how you're spending your time, the general characteristic of your work as well as the 00:48:42.520 |
general characteristic of your time outside of work. 00:48:45.500 |
If you have specific examples of real people that you've seen in magazine profiles or documentaries 00:48:50.300 |
or videos that resonate, integrate them into this. 00:48:53.040 |
Get this really clear vision of your ideal lifestyle for the second half of your 30s. 00:48:57.340 |
This is the time to do it and start working backwards from that vision. 00:49:02.720 |
So what different things can I be moving towards now that's going to move me closer to aspects 00:49:07.640 |
And that's when you start building up these interesting, nuanced, bespoke, evidence-based 00:49:14.480 |
This is a very different approach than what most people in our culture lean towards, which 00:49:25.040 |
If I do this, then my whole life will be better. 00:49:28.360 |
You're much better off having your ideal lifestyle in your 30s is the time to figure this out. 00:49:33.680 |
And then say, okay, how am I going to work towards the aspects of that lifestyle? 00:49:39.120 |
That works hand-in-hand with the career capital you generate by obsessing over quality. 00:49:43.240 |
Works hand-in-hand with that, that you begin to have some pretty interesting options that 00:49:47.800 |
maybe are very specific to your exact job and situation. 00:49:51.060 |
It's not some big thing, like I'm going to write a screenplay or I'm going to sell my 00:49:55.620 |
It's very specific and boring to the outside world. 00:49:57.260 |
But for you, it's what allows you to transform these aspects of your life to really get closer 00:50:02.620 |
So your 30 is the perfect time to think about this. 00:50:07.540 |
If you haven't read it yet, though, definitely pick up Slow Productivity. 00:50:15.080 |
That will also be really useful to you right now. 00:50:17.820 |
And with that, we'll leave it with some more theme music. 00:50:32.300 |
This is where people write in to talk about them applying the type of advice we do here 00:50:39.300 |
So we can see what do these ideas look like in practice. 00:50:43.180 |
This case study comes from Old Coder, who says, "I have two scenarios to share. 00:50:49.420 |
First, over the last few years, my job has been transitioning away from coding to management. 00:50:56.140 |
There are also changes in the leadership of the company, and I found myself disagreeing 00:51:01.600 |
I had a strong urge to resign and search for a perfect job that I would truly enjoy. 00:51:06.860 |
However, I resisted this temptation and decided to use the lifestyle-centric career planning 00:51:14.180 |
I reflected on my long career at this company and realized that I enjoyed coding more than 00:51:20.580 |
I was able to interview for a couple other jobs within my company. 00:51:23.620 |
I was selected for one as a remote developer, no more managing the people, and hardly any 00:51:29.020 |
direct communication with top tier management, much better work balance to address my priorities 00:51:35.940 |
Second, ever since I started listening to your podcast, I have undergone many changes 00:51:44.240 |
Over the last 10 months, with discipline, I have learned and started progressing in 00:51:50.820 |
For the initial three to four months, there was almost no progress, but I kept at it. 00:51:54.380 |
While I'm far from being a musician, I'm also not as bad as I thought I could be. 00:52:00.020 |
This gives me a lot of confidence that I could put discipline efforts into a hard thing and 00:52:04.980 |
All right, Old Coder, this is a great example of many ideas from the sort of deep life questions 00:52:12.980 |
I'm going to point out two things here for the audience. 00:52:16.820 |
Notice lifestyle-centric planning, working backwards from your ideal lifestyle, not forwards 00:52:23.020 |
towards a singular grand goal, opens up these really interesting possibilities. 00:52:27.300 |
Now, I just talked about this in the question before this, and we're seeing an actual practical 00:52:34.380 |
What most people would do in Old Coder situation, where they're like, "Ah, man, I don't like 00:52:39.460 |
this job," right, "I'm in management, I don't like the upper-level management, I just don't 00:52:45.140 |
like my job," they would try to do a grand singular goal. 00:52:48.140 |
Like, "Let me start from scratch and become, you know, a genre book writer." 00:52:54.180 |
You have some grand plan for how you're going to change everything and make it better all 00:52:58.680 |
What Old Coder did instead was lifestyle-centric planning, and when thinking about the professional 00:53:03.220 |
aspects of their life, he didn't fixate on specific jobs, but on the characteristics 00:53:12.500 |
And what he realized was, "I'm solitary, kind of introverted, I do like coding, I don't 00:53:18.500 |
really like managing people, and there's a lot of friction when I have to deal with other 00:53:24.020 |
I get really caught up on their ideas, whether they're good or not, but I don't actually 00:53:27.260 |
have much control over them because they're a higher level. 00:53:29.540 |
So really, for me, more ideal work would be something where it's much more solitary and 00:53:33.900 |
it's much more sort of focused, intellectually demanding, and sort of flexibility about how 00:53:40.300 |
Once he realized that, he's like, "Looking at my options, I see, 'Oh, here's a great 00:53:43.420 |
option to move closer to that lifestyle,' I change my job away from management towards 00:53:47.380 |
this remote developer position, I see it's available. 00:53:53.820 |
So it's not what shows up when you take the grand goal methodology of like, "Well, what's 00:53:57.220 |
something cooler or impressive I can go after?" 00:53:59.620 |
But it comes up blaring with neon lights around it when you take the lifestyle-centric approach. 00:54:05.220 |
The other cool thing I want to point out here, which comes up in almost every discussion 00:54:10.100 |
of the deep life, is that discipline, by which we just mean the ability to consistently work 00:54:15.860 |
on hard things, things that are hard in the moment, but that deliver important results 00:54:24.320 |
That type of discipline is to fuel for everything else. 00:54:27.320 |
Everything that goes into transforming your life requires as an input to the system that 00:54:33.080 |
It's thing after thing that are kind of hard in the moment, less exciting than your phone, 00:54:38.420 |
but you need to do long-term to move towards a deep life. 00:54:42.080 |
What we see here is you get better at discipline if you practice it. 00:54:46.560 |
He began playing the flute, and by doing so was like, "Oh, I can learn hard things." 00:54:51.520 |
Ten months later, I'm pretty excited where I was, even though in month one, every session 00:54:57.600 |
He is absolutely right that that translates over. 00:55:01.280 |
That translates over to your general sense of what psychologists would call efficacy, 00:55:06.980 |
your ability to pursue hard things and accomplish them. 00:55:09.400 |
This is like a fantastic case study of ideas of our practical approach to the deep life 00:55:15.640 |
For those who are wondering how do I know it's a he, it's because we have parts of this. 00:55:19.860 |
We have correspondence to go along with these case studies and questions often that we don't 00:55:24.040 |
I'm not making assumptions, actually, it is a he. 00:55:29.000 |
Now, Jesse, do we have a call or are we going right to the function? 00:55:35.000 |
My name is Justine from Australia, and I'm about to start a new role in a new team, but 00:55:43.540 |
in the same company, so doing a similar role as a senior data analytics lead. 00:55:49.200 |
I'm moving from a team that is quite structured and follows an agile ways of working with 00:55:56.440 |
quarterly planning, two-week sprint planning, and everything's quite methodical in how the 00:56:04.900 |
So I'm moving into a new team that I've heard is reactive, it's frazzled, doesn't have a 00:56:13.540 |
So what advice would you give to someone in my position who wants to find the right balance 00:56:19.460 |
between being seen as a strong performer in the new role who delivers high-quality work 00:56:25.300 |
within the required time frames without allowing myself to get sucked into the stressed out, 00:56:33.060 |
reactive, frazzled, last-minute rush hive mind that I've heard the new team can be like 00:56:40.260 |
just due to the lack of overall structure in how they plan their work. 00:56:51.320 |
This is also sort of a stealth, slow productivity corner question because the ideas here come 00:56:59.180 |
The key thing I want you to think about here is that there's two different factors at play. 00:57:04.420 |
There's you wanting to produce really high-quality work that you're known for, and then there's 00:57:09.740 |
separately from that not being socially difficult in terms of your responsiveness. 00:57:21.220 |
You being super responsive and really leaning into the hyperactive hive mind frazzled workflow 00:57:27.340 |
of this team, that might be important from a I don't want to be annoying or difficult 00:57:34.300 |
to them perspective, unrelated to whether or not you get known as a top performer that 00:57:41.340 |
As time goes on and you're able to produce really good stuff when you said you're going 00:57:45.620 |
to do it, you're going to gain more and more idiosyncrasy credits in terms of how you structure 00:57:54.180 |
So what you do in the meantime to walk this balance between I don't want to be fully frazzled 00:57:58.860 |
in the hyperactive hive mind, but I also don't want to be super obnoxious. 00:58:02.460 |
This is a social issue, not a productivity issue. 00:58:09.220 |
So again, as you produce more, as you finish more and more stuff, that's great. 00:58:13.280 |
You get more leeway in how you interact to, and I think this is super detailed in especially 00:58:24.580 |
But two, you can move a lot of this structure that your team adopted in your last team. 00:58:33.460 |
And again, I have a whole big long book chapter about this, so I won't get too detailed now, 00:58:39.180 |
but there are ways to move a lot of this structure from the team to the individual so you can 00:58:46.060 |
So this is where you get things like, for example, your own work tracking cue. 00:58:52.060 |
You're kind of simulating a Kanban board of waiting for working on done within just your 00:58:56.280 |
own life and you make it transparent for everyone else. 00:58:58.700 |
Well, my WIP, my works in progress limit here, I work on two things at a time and here they 00:59:02.900 |
are and here's the other things you guys have brought up and here's where they are and you 00:59:05.540 |
can see their order and I'll tell you when I pull them over there and it's transparent 00:59:09.740 |
and you can see it so you know what I'm doing. 00:59:12.880 |
You can really push a lot of office hours, structure communication, lots of just again 00:59:17.060 |
and again you're deflecting like, "Next time you're free, these hours, I'm always here. 00:59:24.540 |
Completely deflecting again and again ongoing conversations. 00:59:27.140 |
You have meeting planning software where you have a bunch of little short blocks, Tuesday, 00:59:33.180 |
You're like, "And if you need to grab me just individually, boom, grab any time on here 00:59:36.580 |
that works, whatever works for your schedule." 00:59:38.180 |
So you're just again and again deflecting them away from just, "Can't we just go back 00:59:43.500 |
and forth now because in the moment it's easy for me to say, to send this email, then it's 00:59:47.380 |
off my plate, obligation, hot potato, you're it." 00:59:49.900 |
You again deflect these type of back and forth the real time. 00:59:54.440 |
This is not necessarily a bad thing from their perspective. 00:59:57.060 |
People just want clarity like, "Okay, whatever. 00:59:59.640 |
The thing is I'm stressed because I have this question about this thing we're working on. 01:00:03.220 |
And if I send you an email, it's off my plate and that's great until it comes back to me, 01:00:07.540 |
Then I'll send you another email and it's off my plate and I'll be happy again. 01:00:10.900 |
Or if they get back from you like, "Talk to me at three." 01:00:13.260 |
Or here's a link and click a time and then it's on your calendar. 01:00:17.520 |
They no longer have to keep track of this thing. 01:00:19.180 |
There's a next step that's scheduled out there. 01:00:22.460 |
So you could be structured about how you organize what you're working on and have a work in 01:00:25.640 |
progress limit that's constrained and just be super transparent about this with everyone 01:00:31.240 |
You can deflect more back and forth asynchronous conversations to more structured real time 01:00:37.800 |
You can just do that even if your team doesn't like it. 01:00:40.000 |
If you're careful about it, they'll be annoyed, but it won't be insufferably annoyed. 01:00:45.040 |
And as you deliver again and again, then they'll just be like, "Justine's super organized. 01:01:00.320 |
The key is you do have to produce, but you can put some structure on yourself in the 01:01:05.320 |
So we have a final segment coming up, but first take a quick break to talk about another 01:01:17.640 |
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according to Indeed data and a matching engine that helps you find quality candidates fast. 01:01:30.240 |
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And Indeed doesn't just help you hire faster. 01:01:40.160 |
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job sites according to recent Indeed surveys. 01:01:53.160 |
We just did a question about this, about like your teams working together, your teams being 01:01:58.400 |
able to have good ways of structuring their work and communication. 01:02:01.720 |
For this to work, you got to have good people. 01:02:04.120 |
You got to have the right people who match the vibe of what you're doing and have the 01:02:08.920 |
Having the wrong teammates really makes things hard, as we just talked about in the call. 01:02:16.280 |
Look, they leverage over 140 million qualifications and preferences every day. 01:02:20.760 |
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So the more you use Indeed, the better it gets at finding you the right matches. 01:02:29.120 |
Over 3.5 million businesses worldwide use Indeed to hire great talent fast. 01:02:36.800 |
Listeners of the show will get a $75 sponsored job credit to get your jobs more visibility 01:02:49.480 |
Just go to indeed.com/deep right now and support our show by saying you heard about Indeed 01:02:55.220 |
on this podcast, indeed.com/deep, terms and conditions apply. 01:03:03.520 |
I also want to talk about our longtime friends at Shopify. 01:03:09.120 |
Whether you're selling a little or a lot, Shopify helps you do your thing however you 01:03:16.680 |
Look, Shopify is the global commerce platform that helps you sell at every stage of your 01:03:21.720 |
We're talking from the launch your online shop stage to the first real life store stage 01:03:26.680 |
all the way to the, did we just hit a million order stage? 01:03:33.960 |
Whether you're selling scented soap or offering outdoor outfits like the deer outfit we talked 01:03:41.000 |
about last week on the show that I like to walk around my vacation home in to upset the 01:03:48.320 |
Whatever it is that you're selling, you need Shopify. 01:03:50.640 |
They help you sell everywhere from their all-in-one e-commerce platform to their in-person point 01:03:55.560 |
of sale system, wherever and whatever you're selling, Shopify's got you covered. 01:04:00.640 |
Shopify helps you turn browsers into buyers with the internet's best converting checkout 01:04:05.040 |
36% better on average compared to other leading commerce platforms. 01:04:10.320 |
You can also sell more with less effort thanks to Shopify's magic AI powered all-star. 01:04:17.480 |
We don't yet have an online shop here at Deep Questions, but we know when we do, Shopify 01:04:23.400 |
In fact, Jesse, we have a Shopify account kind of waiting to go. 01:04:30.560 |
All we're missing is something to sell that's not going to terrify or horrify people countrywide. 01:04:40.200 |
It powers over 10% of all e-commerce and has award-winning help to help you at every stage 01:04:46.240 |
because businesses that grow, grow with Shopify. 01:04:49.400 |
So sign up for a $1 per month trial period at shopify.com/deep, but you got to type that 01:04:54.680 |
all lowercase letters, that's shopify.com/deep to grow your business no matter what stage 01:05:03.180 |
All right, Jesse, we're now moving on to our final segment. 01:05:09.920 |
So we've got two, I just had two sort of fun sightings of the book, Deep Work in Unexpected 01:05:16.920 |
I'm going to bring something up on the screen here. 01:05:19.120 |
So if you're watching instead of listening, you can see what we're talking about. 01:05:23.040 |
All right, first let's talk about, you know, the New York Times just released their list 01:05:32.400 |
Now the way that they generated this list is they sent out surveys to about a thousand 01:05:39.160 |
notable people from the world of books and asked them for their 10 best books. 01:05:44.040 |
What do you think the 10 best books are of the 21st century? 01:05:46.600 |
And then they aggregated those votes and did a little magic and got their list of 100. 01:05:52.600 |
They put up here, and I have this on the screen now, a list of some of these ballots. 01:05:56.760 |
So some of the people they asked, give us your 10 best books of the 21st century, said, 01:06:04.200 |
So this list that they have here, they have the ballots of Stephen King, Minjin Lee, you 01:06:11.160 |
Stein, Junot Diaz, Sarah Jessica Parker, Stephanie Graham Jones, Annette Gordon-Reed, et cetera. 01:06:19.160 |
So this is a bunch of people, known literary figures saying, here's my thoughts of the 01:06:27.600 |
One of the people that they asked and who allowed them to put their ballot live was 01:06:42.800 |
So he gave 12 books, his opinion for the 12 best books of the 21st century. 01:06:48.880 |
So I think we have to figure out how to state this carefully, Jesse. 01:06:52.440 |
But maybe we can say officially nominated as one of the 10 best books of the 21st century. 01:07:01.160 |
There was somewhere around 5,000 books that were mentioned. 01:07:07.240 |
Or we just be like, potentially one of the 10 best books of the 21st century and attribute 01:07:16.560 |
So the problem is, they do give the vote totals on here if more than one person chose it. 01:07:21.360 |
So we see in Ryan's choices, he had like Cormac McCarthy's The Road. 01:07:25.360 |
And there's an emblem that says 13 people picked that as one of the 10 best books of 01:07:29.920 |
So deep work, he was the only one to actually suggest that. 01:07:35.920 |
At least in the opinion of some, it is one of the best books of the 21st century. 01:07:39.960 |
All right, we have another sighting here I'm going to load up of deep work. 01:07:48.640 |
Here's a picture of his California license plate, vanity license plate. 01:07:55.880 |
Missing the O. But anyways, he sent that to us. 01:07:59.440 |
Our super fan in California has a deep work license plate. 01:08:05.200 |
If you see his car on the road, because it has a distinctive license plate. 01:08:09.240 |
If you see his car on the road and you see the driver looking at his phone, you need 01:08:18.040 |
Hit it in the back corner so it spins out and roll. 01:08:23.960 |
Actually, what I want to see is you see this car on the road. 01:08:28.800 |
You know, he's on the 405, 80 miles per hour. 01:08:31.440 |
What I want to see is that driver is reading a thick book while he drives. 01:09:00.720 |
You're pulling up behind the Deep Work Tesla. 01:09:04.840 |
You kind of come up to its side and you panned the camera over. 01:09:08.420 |
And what you see is the driver just with, you know, a thick Thoreau biography with reading 01:09:12.960 |
glasses on, just reading in the driver's seat while the Tesla drives. 01:09:18.160 |
I feel like our lawyers have to get involved and say disregard everything that Cal just 01:09:30.260 |
We have a fan, Zach, who's sending us some VBLCCP hats. 01:09:49.120 |
I had to buy a different hat when I was up north. 01:09:51.720 |
But I remember thinking, I wish I just had my own hat. 01:09:56.340 |
Like why go buy about some Patagonia hat in a outfitter so I had something to wear while 01:10:05.840 |
That's how we'll know who the true fans are, Jesse, if they recognize the hat. 01:10:16.040 |
We'll be back next week with another normal in-person, in-studio episode of the podcast. 01:10:25.720 |
Hey, if you like today's discussion about finding focus during distracting times, I 01:10:30.520 |
think you'll also like Episode 307, where we talk about ultra-processed content and 01:10:35.360 |
improving the quality of what you consume online. 01:10:39.720 |
So today, I want to talk about digital distraction.